IMS Documentation & Compliance Assistant

ALIBATA LIMITED - PHILIPPINE BRANCH; Biñan; On-site; PHP 240,000 - 360,000; Full time

Job summary

ALIBATA LIMITED - PHILIPPINE BRANCH is seeking an administrative/document control professional to support the ISO/IMS, EHS and compliance framework. The role focuses on maintaining control over IMS documents, records and evidence, while coordinating audits and ensuring timely submissions.

The ideal candidate will be detail-oriented, highly organized and able to handle multiple deadlines. Responsibilities include updating trackers, supporting reports and minutes, and assisting in continuous

Qualifications

• College degree required.
• 2–3 years in clerical, administrative, or documentation work.
• Proficient in MS Office, especially Word and Excel.
• Strong filing, encoding and document management skills.
• Highly organized with attention to detail and able to handle multiple deadlines.
• Willing to learn IMS, ISO, EHS and compliance requirements.

Responsibilities

• Document control: maintain IMS files, the Master Document List, registers and revision records
• Monitor document expiry, reviews, approvals and submissions; follow up with departments
• Encode and update IMS trackers, checklists, databases and supporting evidence
• Organize evidence for internal and external audits; track findings and corrective actions
• Maintain SDS, chemical inventory, permits, licenses and emergency records
• Prepare reports, presentations and minutes; schedule IMS meetings and drills
• Flag missing or outdated records and help improve the filing system

Skills

MS Office

Word

Excel

Filing

Detail-oriented

Communication

Deadline management

IMS learning

Education

College degree

Tools

Document management software

Job description

ALIBATA LIMITED - PHILIPPINE BRANCH is seeking an administrative/document control professional to support the ISO/IMS, EHS and compliance framework. The role focuses on maintaining control over IMS documents, records and evidence, while coordinating audits and ensuring timely submissions.

The ideal candidate will be detail-oriented, highly organized and able to handle multiple deadlines. Responsibilities include updating trackers, supporting reports and minutes, and assisting in continuous