Integrated Management System (IMS) Compliance Associate

Obras Grandes Philippines, Inc.; Makati; Hybrid; PHP 223,000 - 357,000; Full time

Benefits offered by this job

HMO coverage

Allowance support

Mentorship and training

Company-sponsored ISO training andcert

Job summary

Obras Grandes Philippines, Inc. is seeking an IMS Compliance Associate in Makati to support the implementation, maintenance, and continuous improvement of our Integrated Management System across regions.

The role reports to the IMS Compliance Officer in a hybrid setup, with a focus on documentation, audits, and regulatory alignment. You will handle document control, assist in audits and compliance, and coordinate with Singapore-based project teams to ensure timely, accurate records across

Qualifications

• Bachelor’s degree or diploma in Management, Business Administration, Industrial Engineering, or related field.
• Fresh graduates or up to 2 years in document control, quality assurance, compliance, or project administration.
• Experience in construction or interior fit-out is an advantage.
• Basic knowledge of ISO 9001, ISO 14001, and ISO 45001 is an advantage.
• Willing to undergo IMS and ISO training.

Responsibilities

• Assist in preparation, review, approval, issuance, and version control of IMS documents.
• Maintain the master document register and ensure latest versions are accessible.
• Coordinate audits and assist in providing audit evidence and documentation.
• Support regional coordination with Singapore-based teams to ensure documentation is complete and stored.
• Organize meetings and assist in data tracking and management reporting.

Skills

Document control

MS Office

SharePoint

Google Workspace

English communication

Highly organized

Attention to detail

Coordination with international teams

Education

Bachelor’s degree or diploma in Management/Business Administration/Industrial Engineering

Tools

SharePoint

Google Workspace

Job description

About the Role

Join our growing team as an IMS Compliance Associate and support the implementation, maintenance, and continuous improvement of our Integrated Management System (IMS).

Based in our Makati office under a hybrid work setup, you will work closely with the IMS Compliance Officer and assist in ensuring compliance with:

• The Company’s Internal IMS requirements;

• International ISO 9001 (Quality), ISO 14001 (Environmental), and ISO 45001 (Occupational Health & Safety) standards;

• Customer requirements and standards; and

• Applicable regulatory and statutory requirements.

This is an excellent entry-level opportunity for a proactive and detail-oriented professional who wants to develop a career in project compliance, document control, and management systems, with exposure to regional and international workflows.

Key Responsibilities

1. Document Control

• Assist in the preparation, review, approval, issuance, and version control of IMS manuals, procedures, SOPs, forms, and other controlled documents.

• Maintain and update the register of applicable legal and regulatory requirements, including Environmental and Occupational Health & Safety regulations.

• Maintain and regularly update the master document register.

• Ensure that only the latest approved versions of controlled documents are maintained and accessible through SharePoint.

• Assist in monitoring document compliance and proper filing across projects and departments.

2. Audit & Compliance Support

• Prepare and organize required documentation for external audits, including ISO renewal and surveillance audits and customer audits.

• Conduct project document audits to verify the completeness, accuracy, and proper filing of project records.

• Assist in monitoring compliance with internal IMS documentation requirements.

• Support the IMS Compliance Officer in preparing audit evidence and addressing documentation requirements.

3. Regional Project Coordination

• Coordinate virtually with project team members based in Singapore to ensure project documentation is complete, updated, properly controlled, and appropriately stored.

• Follow up on outstanding documents and coordinate with relevant stakeholders to meet compliance deadlines.

4. Administrative & Reporting Support

• Organize and facilitate internal meetings and prepare meeting minutes.

• Assist the IMS Compliance Officer in data tracking, preparation of management reports, presentations, and other compliance-related reports.

• Perform other administrative and compliance-related tasks as assigned.

Qualifications & Skills

Education

• Bachelor’s degree or diploma in Management, Business Administration, Industrial Engineering, or a related field.

Experience

• Open to fresh graduates with relevant internship experience or junior professionals with up to 2 years of experience in document control, quality assurance, compliance, or project administration.

• Experience in a construction, or interior fit-out environment is an advantage.

ISO Knowledge

• Basic knowledge or strong interest in ISO 9001, ISO 14001, and ISO 45001 is an advantage.

• Willingness to undergo further training in IMS and ISO standards.

Technical & Communication Skills

• Good verbal and written English communication skills, with confidence in coordinating with local and international stakeholders.

• Proficient in MS Office and cloud-based collaboration and document management tools such as SharePoint and Google Workspace.

• Strong organizational and documentation skills.

Soft Skills & Work Style

• Highly organized and detail-oriented, with strong attention to accuracy and completeness.

• Patient, self-motivated, dependable, and able to work independently with minimal supervision.

• Able to manage multiple tasks, follow through on action items, and meet deadlines.

• Strong proofreading skills, with an eye for identifying formatting issues, missing information, and outdated document versions.

• Willing and comfortable to collaborate in a hybrid and regional work environment.

Work Setup & Benefits

• Location: Makati City

• Work Setup: Hybrid – Hybrid set-up (currently 1D on-site, 4 day-remote)

• Compensation: Competitive entry-level basic salary

Perks & Benefits

• HMO coverage

• Allowance support

• Mentorship and training

• Company-sponsored ISO training and certification opportunities

• Exposure to international workflows, projects, and standards, particularly within the Singapore market