IMS Admin: HR Policy & Document Governance

Aecom Philippines, Inc.; Manila; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Onsite work three days a week

Professional development

Healthcare benefits

Job summary

AECOM Philippines, Inc. is seeking an IMS Administrator to provide day-to-day administrative and document management support for the Integrated Management System. You will partner with HR policy leads and cross-functional teams to ensure policies and forms are accurate, compliant, and maintained.

The role emphasizes editorial accuracy, content governance, and continuous improvement across HR processes. The successful candidate will have a bachelor’s degree, strong MS Office and Adobe Acrobat

Qualifications

• Bachelor’s degree or 4+ years of relevant work experience.
• Proficiency in MS Office tools and Adobe Acrobat Pro DC.
• Excellent English communication skills, both oral and written.
• Excellent research skills.
• Experience with IMS processes, technical writing or copy-editing and reporting/data analytics.
• Experience across core HR functions (e.g., Compensation, Benefits, Performance Management).
• Willingness to work night schedule and 3 days onsite per week.

Responsibilities

• Work with HR Policy Leads to prepare documentation for IMS entry.
• Identify process gaps and apply cross-department solutions.
• Perform editorial checks on content.
• Administer document management and control per IMS governance.
• Promote IMS as the single source of truth with ecosystem Content Managers.
• Reduce redundant content by coordinating with Content owners.
• Coordinate with Knowledge Management Team to ensure policies and forms are linked.
• Escalate issues to IMS Lead for timely resolution.
• Execute moderately complex tasks per SLAs and procedures.
• Maintain up-to-date processes and documentation.

Skills

Bachelor’s degree or higher

MS Office suite

English communication

Research skills

IMS documentation & reporting

HR processes knowledge

Night shift readiness

Attention to detail

Problem solving

Education

Bachelor’s degree

Tools

MS Office (Word/PowerPoint/Outlook/Excel/Visio)

Adobe Acrobat Pro DC

ServiceNow

Knowledge Management platforms (Knowledge Base)

HTML

Web content platforms

MS Visio

Lucidchart

Workday

Process Mapping Tools

Job description

AECOM Philippines, Inc. is seeking an IMS Administrator to provide day-to-day administrative and document management support for the Integrated Management System. You will partner with HR policy leads and cross-functional teams to ensure policies and forms are accurate, compliant, and maintained.

The role emphasizes editorial accuracy, content governance, and continuous improvement across HR processes. The successful candidate will have a bachelor’s degree, strong MS Office and Adobe Acrobat