Import Compliance Assistant

Rephil Station Inc.; Metro Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

Rephil Station Inc. is seeking an Import Compliance Assistant to manage import permits, regulatory accreditations, and related documentation to ensure compliant and efficient operations.

The role coordinates with government agencies, suppliers, customs brokers, shipping lines, and internal teams to secure timely processing of shipments and regulatory obligations. The successful candidate will have a bachelor's degree in a relevant field and 1–2 years' experience in importation or logistics,

Qualifications

• Bachelor's degree in Customs Administration, Logistics, or related field.
• 1–2 years in importation, customs compliance, or logistics.
• Knowledge of BOC, BIR, DOE, and import documentation.
• Strong organizational, analytical, and communication skills.
• Proficient in Excel and Word.
• Detail-oriented with multi-tasking and deadline focus.

Responsibilities

• Process and renew permits, accreditations, and regulatory requirements with DOE, BIR, BOC, and other agencies.
• Prepare, review, and submit import and customs documentation for compliance.
• Coordinate with suppliers, shipping lines, brokers, and haulers to facilitate imports.
• Monitor shipment status and ensure customs clearance and delivery.
• Verify duties, taxes, and import-related charges and prepare payments.
• Process documentation for OCI products and imported ethanol, including DOE notifications.
• Maintain accurate records and timely submission of required documents.
• Coordinate with internal departments to support permits management.

Skills

Regulatory knowledge

Documentation management

Communication skills

Microsoft Excel

Time management

Education

Bachelor's degree in Customs Administration, Logistics, Supply Chain Management, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

The Import Compliance Assistant is responsible for managing import permits, regulatory accreditations, and customs documentation to ensure compliant and efficient import operations. The role coordinates with government agencies, suppliers, customs brokers, shipping lines, and internal departments to facilitate the timely processing of import shipments and regulatory requirements.

Job Description

• Process and renew permits, accreditations, and regulatory requirements with DOE, BIR, BOC, and other government agencies.
• Prepare, review, and submit import and customs documentation to ensure compliance with applicable regulations.
• Coordinate with suppliers, shipping lines, customs brokers, and haulers to facilitate smooth importation and delivery of shipments.
• Monitor shipment status and ensure timely customs clearance and cargo delivery.
• Verify duties, taxes, and import-related charges and prepare payment requests.
• Process import documentation for OCI products and imported ethanol, including DOE notifications and reportorial requirements.
• Maintain accurate records and ensure timely submission of all required documentation.
• Coordinate with internal departments to support efficient import and permits management.

Job Qualifications

• Bachelor's degree in Customs Administration, Logistics, Supply Chain Management, Business Administration, or a related field.
• At least 1-2 years of relevant experience in importation, customs compliance, permits processing, or logistics.
• Knowledge of BOC, BIR, DOE, customs regulations, and import documentation.
• Strong organizational, analytical, and communication skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Detail-oriented with the ability to manage multiple tasks and meet deadlines.