I-Procurement Purchase Assistant (with Oracle I-proc exp)

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 300,000 - 600,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a Purchase Order Administrator to execute operational purchasing via Oracle iProcurement for standard materials and services. You will validate requests, generate POs, and track deliveries while communicating status to stakeholders.

The role requires 1–2 years in data entry/purchasing, strong MS Office skills, and good English communication. Hybrid work arrangement; onsite for 2–6 months may be required.

Qualifications

• Bachelor’s degree required.
• 1–2 years data entry and/or purchasing experience strongly preferred.
• Proficiency with Microsoft Office and Oracle i-Proc is expected.

Responsibilities

• Create and submit purchase orders in Oracle i-Procurement.
• Monitor open POs and update order status.
• Communicate delivery dates and delays to stakeholders.
• Post goods receipts in Oracle I-Proc with validated notes.
• Store delivery notes and documents in SharePoint.
• Clarify invoice discrepancies with local finance/AP.
• Adhere to internal policies and contribute to process improvement.

Skills

Data entry

Accounting/billing

Purchasing

English communication

Education

Bachelor's degree

Tools

Oracle iProcurement

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description

Primary Responsibilities

This role supports internal requesters and local affiliates by executing operational purchasing activities via Oracle iProcurement (I-Proc) for defined standard materials and services. The position ensures timely, cost-efficient and compliant execution of purchase requests within the agreed scope and service levels, including proactive communication with stakeholders.

Specific Responsibilities

• At all times, complies with the SGS Code of Integrity and Professional Conduct.
• Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.
• Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules.
• Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc.
• Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation).
• Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures.
• Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates.
• Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.
• Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.
• Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.

Qualifications

• Bachelor's degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel. and Oracle i-proc.
• Good written and verbal communication skills in English (B2+).

Additional Information

• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.