Hybrid Recruitment Administrator – Global Ops (Manila)

White & Case LLP; Manila; Hybrid; PHP 246,000 - 379,000; Full time

Job summary

White & Case LLP is seeking an Administrator, Recruitment to support the Manila HR team in coordinating recruitment activities for the firm’s global offices. The role involves coordinating interview scheduling, background checks, and maintaining Taleo/viRecruit data to ensure smooth hiring processes.

The candidate will work in a hybrid Manila setup, liaising with HR contacts across offices and contributing to process improvements while handling confidential information with discretion.

Qualifications

• 1 to 3 years of HR Administration work experience in an HR environment.
• 1 to 2 years of BPO / HR Shared Services experience in recruitment systems.
• Ability to learn new concepts quickly and work with minimal supervision.
• Confidentiality and strong client-service mindset are essential.

Responsibilities

• Review requisitions in the firm’s recruitment systems (Taleo, viRecruit).
• Administer and maintain postings on internal and external job portals.
• Assess candidates based on position qualifications and endorse to next steps.
• Encode and upload CV data into Taleo/viRecruit and send rejection letters.
• Schedule interviews and coordinate room bookings; assist pre-hire checks.
• Collaborate with local HR/recruitment contacts and document processes.
• Propose process improvements to increase efficiency.

Skills

HR Administration

Customer Service

Communication skills

Microsoft Office

Education

Bachelor's degree

HR-related degree

Tools

Taleo

viRecruit

Job description

White & Case LLP is seeking an Administrator, Recruitment to support the Manila HR team in coordinating recruitment activities for the firm’s global offices. The role involves coordinating interview scheduling, background checks, and maintaining Taleo/viRecruit data to ensure smooth hiring processes.

The candidate will work in a hybrid Manila setup, liaising with HR contacts across offices and contributing to process improvements while handling confidential information with discretion.