Hybrid Procurement & Admin Specialist — Growth & Compliance

SuperStaff Outsourcing; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

HMO with 1 free dependent

Life Insurance

20 PTO credits annually

Great Company Culture

Career Growth and Learning

Equipment provided

Hybrid Set up

Job summary

SuperStaff Outsourcing is hiring a Procurement & Admin Services Specialist to support purchasing, facilities, and regulatory compliance in a hybrid Ayala, Makati setup. You will manage PR-to-PO workflows, vendor performance, asset inventories, and PEZA-related processes to ensure 24/7 site reliability across multiple facilities.

You'll use AI tools to accelerate quotations and MSAs, maintain records, and collaborate with HR, IT, Finance, and Operations.

Qualifications

• 1–3 years in procurement, administration, facilities support, or general operations.
• BPO/IT-BPM experience is an advantage.
• Experience coordinating with LGUs and government agencies (e.g., BFP, PEZA, BIR, SEC, NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset processing.
• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation.
• Ticketing systems or PR/PO tracking tools are preferred.
• Office maintenance, inventory control, vendor coordination, and filing knowledge.
• Ability to multitask and follow compliance processes.
• Willing to travel between sites and government offices.
• Bachelor’s degree preferred; AI tools familiarity is a plus.
• Proficiency in MS Office/Google Workspace; AI tools like ChatGPT/Gemini/Claude helpful.
• Certifications in PM, supply chain, procurement, AI productivity, or compliance are a plus.
• Willing to report to Ayala, Makati under a hybrid setup.

Responsibilities

• Procurement: process PRs into POs via Jira Service Desk with SLA adherence.
• Vendor management: vet vendors and coordinate bidding/quotations.
• Use AI tools to summarize MSAs and draft procurement letters.
• Maintain vendor records, price books, and MSA logs.
• Manage office supplies, tools, and assets with audits.
• Perform Receiving QA and track supplier performance against SLAs.
• Coordinate vendor access, deliveries, and on-site logistics.
• Conduct facility inspections and support 24/7 uptime efforts.
• Support admin tasks for HR/IT/Finance/Operations; assist with gate passes.
• Ensure policy compliance and maintain a welcoming office environment.

Skills

Procurement

Administration

Facilities support

General operations

Travel willingness

AI productivity tools

Education

Bachelor's degree in related field

Tools

Jira Service Desk

Microsoft Office/Google Workspace

Job description

SuperStaff Outsourcing is hiring a Procurement & Admin Services Specialist to support purchasing, facilities, and regulatory compliance in a hybrid Ayala, Makati setup. You will manage PR-to-PO workflows, vendor performance, asset inventories, and PEZA-related processes to ensure 24/7 site reliability across multiple facilities.

You'll use AI tools to accelerate quotations and MSAs, maintain records, and collaborate with HR, IT, Finance, and Operations.