Human Resources & Admin Supervisor

AF Payments Inc.; Philippines; On-site; PHP 502,000 - 837,000; Full time

Job summary

AF Payments Inc. is seeking an experienced Human Resources & Facility Admin Supervisor in the Philippines to manage payroll, benefits, and HR operations across office sites.

The role oversees recruitment, onboarding, offboarding, performance management, and admin facilities, ensuring regulatory compliance and a healthy workplace culture. You will coordinate with HR, finance, and admin teams to deliver timely payroll, benefit programs, and governance.

Qualifications

• Bachelor's degree and 3–5 years HR/Admin/payroll experience.
• Familiar with Sarbanes-Oxley Act, BIR rulings and local standards.
• Experience in payroll processing and timekeeping.
• Ability to manage multiple projects and cross-department coordination.

Responsibilities

• Oversee payroll activities, timekeeping and wage disbursement.
• Manage recruitment, onboarding, offboarding and performance programs.
• Admin and facility management; regulatory compliance and safety.
• Coordinate with HR, finance and admin for governance and reporting.

Skills

Regulatory knowledge

HRIS

MS Office

Payroll calculation

Data integrity

Communication

Team player

Education

Bachelor’s degree in any field

Tools

HRIS

Payroll system

SharePoint

MS Office

Job description

The role of Human Resources & Facility Admin Supervisor shall manage various facets of the Human Resources and its administrative requirements.

• Compensation & Benefits
• Budget Planning and Management
• Workplace Health, Safety & Security
• Case Management, Labor Relations
• Internal Policy & Good Governance
• Government Compliance and Documentary Reportorial Requirements
• Employee Engagement & Experience
• HRIS, Employee Service and Self-Service
• Vendor and Affiliates Coordination & Management
• Contract Management
• Recruitment (Workforce Planning, Job Analysis, Job Evaluation)
• Onboarding to Offboarding
• Admin & Facility
  • Facility Admin and Maintenance
  • Office Administration
  • Transactional HR support and HR Administration
  • General Messengerial and Cleaners Activities

This role manages the timeliness and delivery of AFPI’s Payroll activities. From timekeeping to disbursement activities in relation to the payment of Employees’ wages. This role must be compliant to the Philippine Government laws & Government-mandated benefits for both the employees & the Company, such as SSS, PhilHealth, BIR and HDMF remittances & contributions. Additionally, this role improves the company-initiated benefits such as HMO, GLI, incentives, and benefits programs provided for by the Company. This role will provide research in terms of the Industry Compensation and Benefits trends and best practice vis-à-vis AFPI’s Compensation & Benefits’ structure to ensure employees’ salary, compensation & benefits package remains competitive.

In the Recruitment aspect, He/She is the Point of Contact (POC) for all recruitment activities and tasks. He/She will be responsible for tracking, updating, developing, interpreting, reporting, and recommending program goals and objectives, policies, and procedures, and courses of action in areas of the Recruitment. He/She is responsible for managing the organizational design, HR Plan, selection and placement to onboarding and offboarding process. Further, He/She is to support the Human Resources Group in the administration, organization, and coordination of AFPI’s performance management programs to ensure employee understanding of performance measures, job expectations, clarity of goals and objectives and performance results. This role supports the initiatives towards the success of AFPI’s strategic direction and the employee performance that will drive and assists the goals and initiatives of the organization.

One of the most important responsibilities of this role is the promotion of health, prevention of diseases and to ensure the safety and good health of the employees. This role is responsible in establishing a safe and healthy working environment which will provide optimal physical and mental health of employees.

The Human Resources & Admin Supervisor oversees the AFPI’s facilities (all office sites) and coordinate with the Admin personnel to ensure orderliness, cleanliness and prioritize in creating and maintaining a safe, healthy workplace at all times. In summary, this role shall manage the administrative work, building requirement & all Government documentary requirements that support the Human Resources & Admin goals & objectives.

Other generalist roles shall be in support of the Internal/External Audits, Workplace Learning & Development, OD Change Management, CSR and Sustainable Development Goals Programs, Performance and Talent Management, Rewards and Recognition Programs, Overall Employee Engagement and Experience including Company Events, Program Partnership with Ayala Group of Companies & First Pacific Group of Companies, and other HR & Admin Programs that AFPI Management and Board of Directors put in place.

Functional Competencies

• Must be knowledgeable in regulatory and statutory requirements;
• Excellent systems skills and hands-on experience with HRIS and payroll system;
• Proficient in MS Office applications (MS Word, Excel, PowerPoint preferably with SharePoint and Outlook background);
• Has functional & business mathematical skills for time-keeping and payroll computation purposes
• Compliant and with high level of integrity
• Results-oriented with a high degree of accuracy
• Strong team player with ability to interact with all levels of staff in the organization;
• Works quickly with a sense of urgency, great time-management, coordination and multi-tasking skills;
• Excellent written and oral communication skills
• Has a fast learning-curve
• Has a keen eye for details / and is detail-oriented
• Effective facilitation and hosting skills
• Excellent interviewing, investigation and strong research skills
• Sound judgement
• Strong observation skills
• Has strong organizational skills
• Excellent analytical and problem-solving skills
• Strong work ethics, deep business acumen skills and upholds organizational values
• Reacts well under pressure and follows through commitment
• Has a team-player attitude and track record of completing projects and tasks in a timely manner

Education and Work Background

• Bachelor’s degree in any field;
• With 3-5 relevant years of experience in Human Resources, Admin and payroll (familiar with Sarabes-Oxely Act, BIR Ruling and other local standards);
• Work Experience in fast-paced working environment
• With experience and exposure in

• assignment and completing multiple projects at the same time
• inter-department and team collaborations and heading committees
• going beyond the call of duty
• facilitation and communicating to different Departments within the Company