Human Resource Coordinator

RCVR Food and Beverage Station; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading food and beverage company in Makati is seeking an HR Assistant. The role involves assisting in recruitment, onboarding, payroll processing, and maintaining employee records. Ideal candidates should have strong organizational skills and knowledge of local labor laws. This position offers a dynamic work environment with opportunities for employee engagement activities.

Responsibilities

• Assist with posting job openings and sourcing candidates.
• Schedule and coordinate interviews with operation managers.
• Facilitate onboarding process with new hire paperwork.
• Maintain and update employee records for compliance.
• Oversee timekeeping processes and ensure accurate attendance tracking.
• Collect and verify data for accurate payroll processing.
• Assist in administering compensation programs.
• Support employees with benefits-related inquiries.
• Organize employee engagement activities.
• Ensure compliance with local labor laws.
• Assist in coordinating performance review processes.
• Respond to HR-related inquiries from employees.

Job description

Recruitment & Onboarding

• Assist with posting job openings and sourcing candidates on various job platforms.
• Schedule and coordinate interviews between candidates and operation managers.
• Facilitate the onboarding process, including preparing new hire paperwork, coordinating orientation sessions, and conducting initial orientation sessions for new employees.
• Ensure all new hire documentation is accurate, complete, and properly filed.

Employee Records & Documentation

• Maintain and update employee records, both physical and digital, ensuring data accuracy and compliance with company policies.
• Assist in maintaining and updating HR databases and tracking systems.
• Prepare, file, and retrieve documents as needed for employee records.

Timekeeping

• Oversee timekeeping processes to ensure accurate tracking of employee attendance, overtime, and leaves.
• Ensure all timecards are submitted and processed on time for payroll.
• Address and resolve any discrepancies in attendance records.
• Monitor employee schedules to ensure proper coverage and compliance with working hours regulations.

Payroll

• Collect and verify attendance, overtime, and leave data for accurate payroll processing.
• Ensure timely and accurate processing of employee payroll, including deductions and adjustments.
• Assist with the preparation of payroll reports and provide detailed payroll information when required.
• Respond to employee inquiries regarding payroll issues and discrepancies, ensuring timely resolution.

Compensation & Benefits

• Assist in administering compensation programs, including salary adjustments and bonuses.
• Coordinate with benefits providers to ensure accurate information and smooth processing of employee benefits.
• Support employees with benefits-related inquiries and guide them through enrollment or changes.
• Manage employee leave tracking and ensure compliance with company policies regarding benefits.
• Assist with compensation benchmarking to ensure the company’s offerings remain competitive.

Benefits Administration

• Coordinate with benefits providers to ensure accurate and timely processing of benefits enrollments and claims.
• Assist with benefits administration tasks such as open enrollment and employee leave tracking.
• Support employees with questions related to their benefits and assist them with claims and disputes.

Employee Relations & Engagement

• Assist in organizing employee engagement activities, including team events, wellness initiatives, and company gatherings.
• Support HR in handling employee concerns and guiding them on company policies.
• Assist with conducting employee satisfaction surveys and compiling results.

Compliance & Reporting

• Ensure all HR activities comply with local labor laws and company policies.
• Assist with preparing and submitting compliance reports as required by company or legal standards.
• Help with maintaining compliance records and keeping the company up to date with changing regulations.

Performance Management & Training Support

• Assist in coordinating performance review processes and track completion rates.
• Coordinate employee training sessions, including scheduling, communicating, and tracking completion.
• Maintain records of training participation and certification as required.

General HR Support

• Respond to HR-related inquiries from employees and management in a timely and professional manner.
• Perform other administrative duties to support the HR department, such as preparing correspondence and managing HR supplies.

Onboarding Documentation

• SSS E1/E4/E6
• Pag-Ibig MDF/ID
• PhilHealth MDR/ID
• TIN ID/1902 Form/1904 Form/ 1905 Form
• 2x2 ID Picture (4pcs) and 1x1 ID picture (2pcs)
• NBI/Police Clearance
• Physical Examination (Stool, X-ray, Urinalysis Test, and Drug Test)
• Diploma
• Form-137
• Clearance from Previous Employer
• Certificate of Employment