Human Resource Administrator (Intermediate)

MicroSourcing; Manila; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Competitive compensation

Healthcare coverage from Day 1 for you

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing is seeking a Human Resource Administrator (Intermediate) to provide administrative and operational HR support, including onboarding, recruitment, compliance, and records management. The role emphasizes accurate data handling, confidentiality, and a positive employee experience.

You will work with HRIS, Excel, and SharePoint to maintain compliance and documentation, supporting audits and process improvements while ensuring alignment with policy and industry standards.

Qualifications

• Experience administering HR data using HRIS or nearing completion of HR/Business Administration qualification.
• Strong understanding of HR administration, onboarding, records management, and HR documentation.
• Excellent written and verbal English communication skills.

Responsibilities

• Coordinate onboarding: documentation, system setup, competency tracking, and requirements.
• Create and maintain employee files with accurate, organized documentation.
• Follow up with new hires for onboarding documents and requirements.
• Support recruitment by screening applications and maintaining applicant records.
• Assist with employee correspondence and HR communications; provide general admin support.
• Coordinate travel, events, and other admin tasks to support HR and business ops.
• Maintain compliance records and monitor expiry dates for certifications, licenses, and docs.
• Audit employee files for compliance with regulations, policies, and industry standards (NDIS).
• Maintain and update compliance trackers using HRIS, Excel, SharePoint, and related systems.
• Update records upon renewal of certifications/licenses; generate monthly reports on compliance/expiry.
• Support internal HR audits, policy updates, and process improvements.
• Maintain confidentiality and accuracy of employee information across all HR systems.

Skills

HRIS experience

HR administration

Onboarding

Employee records management

HR documentation

English communication

Excel

Confidentiality

Education

HR/Business Administration qualification

Tools

SharePoint

HRIS software

Job description

Discover your 100% YOU with MicroSourcing!

Position:

Human Resource Administrator (Intermediate)

Work setup & shift:

WFH, Day shift

Why join MicroSourcing?

You’ll Have

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on Day 1 for you and one or more dependents, paid time off with cash conversion, group life insurance, and performance bonuses.

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As an Human Resource Administrator (Intermediate), you will provide administrative and operational support across human resources functions, including onboarding, recruitment, compliance, employee records management, and HR audits. You will help ensure HR processes are efficient, compliant, and deliver a positive employee experience while maintaining accurate and confidential employee information.

Specifically, You Will

• Coordinate new employee onboarding, including preparing documentation, system setup, competency tracking, and onboarding requirements.
• Create, maintain, and update employee personnel files while ensuring accurate and organized documentation.
• Follow up with new hires to obtain outstanding onboarding documents and employment requirements.
• Support recruitment activities by reviewing applications, screening candidates, maintaining applicant records, and assisting with recruitment administration.
• Assist with employee correspondence, HR communications, and general administrative support as required.
• Coordinate travel arrangements, company events, and other administrative activities to support the HR team and business operations.
• Maintain employee compliance records and monitor expiry dates for mandatory certifications, licenses, and employment documents.
• Conduct regular audits of employee files to ensure compliance with employment regulations, company policies, and applicable industry standards, including NDIS requirements.
• Maintain and update compliance trackers using HRIS, Microsoft Excel, SharePoint, and other employee management systems.
• Update employee records promptly upon receipt of renewed certifications, licenses, or compliance documentation.
• Generate monthly compliance and expiry reports while proactively identifying upcoming renewal requirements.
• Support internal HR audits, documentation reviews, policy updates, and continuous process improvement initiatives.
• Maintain the integrity, confidentiality, and accuracy of employee information across all HR systems and documentation.

What You Need

Non-negotiables

• Demonstrated experience administering HR data using Human Resource Information Systems (HRIS) or a completed (or nearly completed) qualification in Human Resources, Business Administration, or a related field.
• Strong understanding of HR administration, employee onboarding, personnel records management, and HR documentation.
• Excellent written and verbal English communication skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• High attention to detail with excellent organizational, administrative, and time management skills.
• Ability to manage confidential information with professionalism, discretion, and integrity.
• Passion for Human Resources, employee engagement, and fostering a positive workplace culture.

Preferred Skills/expertise

• Knowledge of Australian employment legislation, Fair Work requirements, SCHADS Award, and HR compliance standards.
• Experience supporting NDIS compliance and workforce documentation.
• Experience conducting HR audits and maintaining compliance registers.
• Familiarity with SharePoint and cloud-based HR and employee management systems.
• Experience supporting recruitment, candidate screening, and onboarding processes.
• Continuous improvement mindset with the ability to streamline HR processes and improve operational efficiency.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in the diversity and talent of our people. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We create opportunities for everyone to thrive by embracing different perspectives and fostering an inclusive workplace.

At MicroSourcing, equality is more than a slogan—it's our commitment and our way of life. Here, we don't just accept your authentic self—we celebrate it, recognizing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%!