HR Projects & Admin Specialist

Nightowl Consulting; Philippines; On-site; PHP 180,000 - 360,000; Full time

Job summary

Nightowl Consulting in the Philippines seeks an HR Administrative Assistant to support the Sr. HR Project Manager with documentation, calendar management, and routine HR tasks.

You will prepare slide decks and reports, process employee changes, verify documents for payroll, handle basic employee inquiries, and help maintain confidentiality during audits. The role requires strong attention to detail and collaborative teamwork in a fast-paced environment.

Responsibilities

• Prepare and modify slide decks, reports, memos, letters, meeting agendas, and other documents, using word processing, spreadsheet, database, or presentation software.
• Work closely and effectively with the Sr. HR Project Manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Assist the Sr. HR Project Manager with HR initiatives including calendaring, meeting agendas, meeting minutes and collecting update from team members.
• Perform benefits related tasks including verification of dependents, processing COBRA, and following up with employees on missing documentation,
• Perform customer service functions by answering basic employee requests and questions or triaging escalated issues to appropriate party.
• Maintain confidentiality of all corporate, personnel, and research matters.
• Support HR sub-functions in backup role; as well as, during audits and annual projects, as necessary.
• Process changes for employees: collect, verify, upload and send to Payroll to update employee record.
• Collect, verify and upload applicable documentation (social security card) for existing employee name changes, send to Payroll and update employee record(s).
• Perform other duties as assigned.

Job description

Nightowl Consulting in the Philippines seeks an HR Administrative Assistant to support the Sr. HR Project Manager with documentation, calendar management, and routine HR tasks.

You will prepare slide decks and reports, process employee changes, verify documents for payroll, handle basic employee inquiries, and help maintain confidentiality during audits. The role requires strong attention to detail and collaborative teamwork in a fast-paced environment.