HR Coordinator/Recruiter

Acquire Intelligence; Quezon City; On-site; PHP 2,847,000 - 3,942,000; Full time

Job summary

Grosvenor Engineering Group is seeking a Recruitment & Human Resources Coordinator in Moorebank to provide timely, accurate administrative support to the HR and Recruitment team, handling candidate screening, onboarding and offboarding, and coordinating interviews.

You will maintain HR records, manage contracts, assist with learning and development administration, and contribute to improving candidate experience while upholding confidentiality and high ethical standards.

Qualifications

• Experience in recruitment and HR administration.
• Proficient ATS and recruitment tools.
• Strong communication and confidentiality.
• Ability to manage high volumes of paperwork.

Responsibilities

• Recruitment – end to end support & coordination with hiring managers.
• Onboarding & new starter administration, contracts and documentation.
• Offboarding administration and asset management.
• General HR system administration and reporting.
• Learning and development administration, training coordination.

Skills

Recruitment

HR Administration

Data entry

Confidentiality

Communication

Education

Business administration certification

Tools

ATS

HRIS

Job description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!POSITION DESCRIPTIONPOSITION DETAILSJob Title:Recruitment & Human Resources CoordinatorDivision:Human ResourcesLocation:MoorebankReporting To:Head of Human ResourcesDirect Reports:NilEmployment Status:Permanent Full-TimeLevel:COMPANY PURPOSE & DELIVERY MODELTo enrich people’s lives by transforming the built environmentPOSITION SUMMARYProvide timely, accurate and professional administration coordination and support to the Human Resources (HR) and Recruitment team. Specific focus will be on the completion of administrative HR activities including general correspondence, recruitment correspondence, new starter administration, coordination of appointments and meetings for interview, and other activities as required.KEY DUTIES & RESPONSIBILITIESNo.Responsibility1.Recruitment – end to end support & coordination· Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies.· Source and attract candidates through various channels, including job boards, social media, networking events, and referrals.· Candidate management, including resume review and initial screening against job profile· Screen resumes, conduct interviews, and assess candidates to ensure alignment with job requirements and organizational culture.· Tracking recruitment activity across the business· Utilise recruitment metrics and analytics to track performance and optimize strategies for talent acquisition and program effectiveness.· Develop and implement attraction strategies and early career programs to engage with students, graduates, and emerging talent.· Coordinate recruitment events, career fairs, and internship programs to showcase Grosvenor as an Employer of Choice.· Develop and create talent pools while managing the employer brand to ensure it is represented at all times.2.Onboarding & New Starter Administration· Preparation and distribution of Contracts of Employment· Compilation and distribution of New Starter Information packs· Ensure all New Starter paperwork has been received and saved in employee Personnel file· Set up for National Police Check Process· Completing New Starter System Set Up in ELMO, ARMS, Secure ARMS and HR3· Communicating with Managers, Branch Administrators and the relevant departments to commence New Starter Form completion on the Intranet· New Starter Auditing ensuring required documentation and licences has been received by HR· New Starter One Month Check Ins3.Offboarding Administration· Email communication with the relevant managers and departments to commence the offboarding process· Preparation of Asset Lists· Completing required system changes for offboarding in ELMO, ARMS and HR34.General HR System AdministrationResponsible for assisting the Human Resources team with HR system administration and reporting, including but not limited to:· Management of the team Inbox· Saving all employee related documentation in personnel files· Preparation and distribution of salary review and employment change letters· Ensuring probation reviews are completed and preparation of probation review letters· Assisting in photocopying and filing· Identifying opportunities to improve employee/candidate experience5.Learning and Development Administration· Assisting with apprenticeship and work experience documentation and filing· Booking and coordination of external training bookings· Uploading of attendance registers and records into ARMS· Scheduling attendees for Internal training sessions· Preparation of training materials6.Other ResponsibilitiesDevelopment and maintain an understanding of Grosvenor Engineering Groups business operations, culture and objectivesAct in a manner consistent with the Grosvenor values.Build sustainable, professional relationships with key stakeholders at various levels, championing workplace harmonyContribute to HR through research, development and continuous improvement strategiesComply with all Grosvenor’s Policies and Procedures, as amended from time to time.Perform all other duties as requested by the Head of HR.ACADEMIC & TRADES QUALIFICATIONSDesirableBusiness administration certificationWORK EXPERIENCE & SKILLSEssentialPrevious experience working in Recruitment/HR administration role (3+ years), supporting a small team, producing and managing high volumes of paperwork, preferably in the HVAC, Fire, engineering or construction industry.Previous experience in a position requiring high ethical standard of conduct, including the ability to maintain a strict code of confidentiality and to exercise sound discretion.Proficiency in applicant tracking systems (ATS) and other recruitment tools.Advanced computer skills (data entry, database management etc)DesirablePrevious experience with high volume, end to end recruitment, ideally gained in a service-related industry including:Sourcing and attractionSelection (interviews, reference checks etc.)OnboardingGeneral HR AdministrationExperience with various sourcing tools – LinkedIn, Social Media, Seek etc.Experience with (or exposure to) creating talent pipelines and poolsPERSONAL QUALITIES & BEHAVIOURAL TRAITSShow initiative and strong attention to detail.Demonstrates discretion and highest degree of confidentiality in relation to staff employment information and issues.Excellent communication and interpersonal skills, including written and verbal. Able to deal with a wide variety of people from diverse backgrounds.Well-developed organisational and time management skills and the ability to proactively identify and meet expectations in a timely manner. Able to multitask and maintain focus on priorities. Able to work to tight deadlines.Able to maintain and generate a positive view of the company and act as an excellent ambassador internally and externally.WORK HEALTH & SAFETY RESPONSIBILITIES APPLICABLE TO THIS ROLEMANAGEREMPLOYEEProvide, so far as is reasonably practicable, a healthy and safe workplace for workers, contractors and visitors including:Regularly monitor the work area.Actively review work procedures to ensure all work are performed in line with GEG procedures, Golden Rules and in a safe manner.Actively lead accident/incident investigations for people or areas under your supervision.Working with the employees, subcontractors and customer to identify hazards, agree on appropriate controls and monitor through to closure in order to ensure these are implemented effectively.Reinforce to employees and subcontractors the expectation to report all near misses, hazards and incidents as soon as possible.Provide adequate instruction, information, supervision and training for employees to perform their work in a safe manner, including:Ensure all new employees are provided with an induction to the work area and duties.Facilitate the development of safe work instructions for all techniques, processes, equipment and machinery as required.Organise for employees to attend safety training courses as required.Provide adequate supervision for employees depending on the nature of the tasks and associated roles.Ensure work is only allocated to those competent to do complete those works.Contribute to workplace health and safety by:Maintaining a clean and safe workspace.Abide by workplace health and safety policies, procedures and Golden Rules.Promptly reporting any safety incidents, hazards or near missesFollowing all emergency activitiesProviding feedback in safety consultationTaking reasonable care to protect self and others in the workplace from harm.DIRECTORS / EXECUTIVES / SNR MGREnsure, so far as is reasonably practicable, to:Continuously learn and remain up to date with WHS matters, relevant hazards workers are exposed to, and the work being conducted by employees and subcontractors.Ensure appropriate resources are available to eliminate or minimise risk.Ensure communication processes for WHS information are in place within your area of control.Ensure those within your area are complying with GEG processes and WHS legislation.Maintain a clean and safe workspace.Lead safety by example.Join the A-Team and experience the A-Life!