HR Administrator

Outsourced Staff; Philippines; On-site; PHP 400,000 - 600,000; Full time

Job summary

Outsourced Staff is seeking a detail-oriented HR Administrator in the Philippines to support crucial HR functions. This role involves managing the onboarding, compliance, payroll administration, and documentation processes efficiently.

The ideal candidate will have at least 2–3 years of experience in HR roles, strong organisational skills, and the ability to handle confidential information. Candidates familiar with HRIS and payroll systems like Xero will be favored.

Qualifications

• Minimum 2–3 years of experience in an HR Administration, HR Coordinator, or HR Support role.
• Strong understanding of employee onboarding and offboarding processes.
• Experience managing employee compliance documentation and records.

Responsibilities

• Coordinate end-to-end onboarding and offboarding processes.
• Maintain employee records across HRIS, payroll, and document management systems.
• Assist with leave, entitlement, and employment record administration.

Skills

Employee onboarding

HR compliance management

Attention to Detail

Organisational skills

Strong communication skills

Tools

HRIS

Microsoft Office

Xero Payroll or similar

Job description

About the Company

Our client is a growing Australian organisation committed to delivering high-quality services and maintaining strong compliance, operational excellence, and employee support. As the business continues to expand, they are seeking a detail-oriented HR Administrator to support onboarding, compliance, employee records management, and HR operations.

Job Overview

The HR Administrator will play a critical role in supporting the employee lifecycle, ensuring all onboarding, compliance, payroll administration, and HR documentation processes are completed accurately and on time. This role requires exceptional attention to detail, strong follow-up skills, and the ability to manage multiple systems and processes simultaneously. The ideal candidate is highly organised, proactive, and comfortable working within structured HR and compliance frameworks.

Key Responsibilities

Employee Onboarding & Offboarding

• Coordinate end-to-end onboarding and offboarding processes.
• Prepare and distribute employment contracts, policies, handbooks, and onboarding documentation.
• Set up employee profiles across HR, payroll, and operational systems.
• Ensure all onboarding requirements are completed prior to employee commencement.
• Manage employee exits, system deactivations, and record retention processes.

HR Compliance Management

• Collect, verify, and maintain employee compliance documentation.
• Monitor compliance expiry dates and proactively follow up on renewals.
• Maintain compliance trackers and ensure records remain current.
• Escalate outstanding compliance issues when required.

HR Systems Administration

• Maintain employee records across HRIS, payroll, and document management systems.
• Update employee details including pay rates, employment status, leave entitlements, and contractual changes.
• Ensure data accuracy across all systems and platforms.
• Generate reports and maintain HR administration records.

Payroll & Employment Administration

• Support payroll onboarding and employee setup processes.
• Coordinate employment contract amendments and employment status changes.
• Assist with leave, entitlement, and employment record administration.
• Liaise with payroll and finance teams to ensure accurate employee information.

Document & Records Management

• Maintain digital employee files and HR documentation.
• Upload and organise contracts, certifications, policies, and employment records.
• Ensure documentation is stored securely and complies with company requirements.

Employee Support & Coordination

• Respond to employee queries relating to onboarding, compliance, and HR administration.
• Coordinate training assignments and monitor completion requirements.
• Support managers with HR administration and employee record requests.
• Follow up proactively on outstanding documentation and approvals.

Key Requirements

• Minimum 2–3 years experience in an HR Administration, HR Coordinator, or HR Support role.
• Strong understanding of employee onboarding and offboarding processes.
• Experience managing employee compliance documentation and records.
• Experience using HRIS, payroll, or workforce management systems.
• Excellent organisational and administrative skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage confidential employee information.
• Proficiency with Microsoft Office and document management systems.

Nice-to-Have Skills

• Experience with Xero Payroll or similar payroll platforms.
• Experience using HR systems such as BrightHR, Employment Hero, BambooHR, or similar.
• Exposure to compliance-heavy industries such as healthcare, disability services, aged care, or community services.
• Experience managing employee training and compliance tracking.