HR Admin Specialist: Onboarding & Records

ECG Engineering Pty Ltd; Manila; On-site; PHP 201,000 - 312,000; Full time

Job summary

ECG Engineering Pty Ltd in Manila is seeking an HR Admin Officer to join the People & Culture team. This entry‑level role focuses on HR administration, documentation, onboarding and mobilisation, with strong emphasis on accurate data, records and tracking.

You will handle employee, worker and client documentation, data entry and template management, while supporting recruitment administration and day‑to‑day HR tasks. Fresh graduates or those with administration experience are encouraged to apply.

Qualifications

• Bachelor’s or College Degree in Business Administration, Management, Human Resources or a related field preferred.
• Excellent attention to detail and takes pride in getting things right.
• Able to identify missing or incorrect information.
• Good organisation and file management skills.
• Good written and verbal communication skills.
• Willing and able to learn new systems and applications.
• Fresh graduates are encouraged to apply.
• 1–2 years’ experience in HR, administration, or a related field.
• Experience in administration, documentation, or data entry.
• Experience with employee or worker documentation.
• Recruitment, staffing or project-based experience.
• Experience using HRIS or other business applications.

Responsibilities

• Maintain accurate employee, worker and client records and documentation.
• Prepare, organise, upload, and maintain documents in SharePoint and shared folders.
• Check documentation for missing information, errors, and inconsistencies.
• Maintain accurate filing systems and ensure documents are correctly named, filed and up to date.
• Maintain trackers for document status, outstanding requirements, and deadlines.
• Accurately enter and update information across records, spreadsheets, and systems.
• Track and follow up outstanding documentation and requirements.
• Identify and flag missing or incorrect information to the People & Culture team.
• Assist with recruitment administration, candidate documentation, and new starter requirements.
• Support employee onboarding and mobilisation, including checking and tracking required documentation.
• Follow up outstanding requirements to help ensure employees are ready for mobilisation.
• Assist with employee files, inductions, and training records.
• Support preparation and coordination of documentation for employees joining ECG and its projects.

Skills

Attention to detail

Organised

Data entry

Communication

Education

Bachelor's/College degree in Business Administration/related field

Tools

Microsoft Excel

Microsoft Word

SharePoint

Canva

HRIS

Job description

ECG Engineering Pty Ltd in Manila is seeking an HR Admin Officer to join the People & Culture team. This entry‑level role focuses on HR administration, documentation, onboarding and mobilisation, with strong emphasis on accurate data, records and tracking.

You will handle employee, worker and client documentation, data entry and template management, while supporting recruitment administration and day‑to‑day HR tasks. Fresh graduates or those with administration experience are encouraged to apply.