Home-Based Bookkeeper & Admin Coordinator

Outsourced Quality Assured Services Inc. (ISO Certified); Metro Manila; Remote; PHP 420,000 - 640,000; Full time

Job summary

Outsourced Quality Assured Services Inc. is seeking a hands-on bookkeeping/payroll/admin professional to manage full financial cycles for two entities, including compliance and a marketing/content component.

You will keep financial records clean, process invoices/payments, and ensure timely client billing and supplier payments from a remote home-based setup in the Philippines. The role requires experience with Reckon/QuickBooks, knowledge of Australian GST/BAS/PAYG, and strong English

Qualifications

• Proven bookkeeping experience with Australian businesses.
• Working knowledge of Australian GST, BAS, PAYG and superannuation.
• Proficiency in Reckon and/or QuickBooks.
• Experience with rostering/timesheet systems (Deputy an advantage).
• Strong written English for client comms, social media and blog content.
• Highly organised, accurate, and able to work independently to deadlines.
• Discretion and confidentiality with financial and employee data.

Responsibilities

• Prepare and issue client invoices, and follow up overdue accounts (accounts receivable).
• Process supplier bills, materials and consumables (accounts payable).
• Reconcile accounts in Reckon / QuickBooks on a regular basis.
• Prepare and lodge BAS / GST reporting (or prepare for the accountant's review).
• Maintain accurate, audit-ready financial records.
• Process weekly employee/contractor payments across both businesses.
• Collect, check and reconcile worker timesheets against the roster; chase missing or incorrect timesheets.
• Process the weekly Deputy roster export into formatted Activity Slips.
• Process superannuation and PAYG withholding.
• Enter new workers into accounting software.
• Manage email enquiries as needed.
• Confirm bookings and coordinate scheduling communications with clients and site supervisors.
• Ad-hoc administrative support for the director.
• Track and flag insurance renewals.
• Track current project progress and actual labour costs against quoted hours.
• Prepare tenders/quotes for potential projects.
• Schedule and publish social media posts across our channels.
• Write and upload blog entries for our websites.
• Assist with basic website updates and upkeep.

Skills

Bookkeeping

English communication

Organised & accurate

Confidentiality

Independent work

Tools

Reckon

QuickBooks

Deputy

MS Office / Google Workspace

CMS

Job description

Outsourced Quality Assured Services Inc. is seeking a hands-on bookkeeping/payroll/admin professional to manage full financial cycles for two entities, including compliance and a marketing/content component.

You will keep financial records clean, process invoices/payments, and ensure timely client billing and supplier payments from a remote home-based setup in the Philippines. The role requires experience with Reckon/QuickBooks, knowledge of Australian GST/BAS/PAYG, and strong English