Hiring and Onboarding Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 335,000 - 469,000; Full time

Benefits offered by this job

Health benefits

Training opportunities

Paid leave benefits

OT pay

Leave monetization

Job summary

Roth & Co invites applications for a Hiring and Onboarding Coordinator role in the Philippines. You will manage end-to-end onboarding, coordinate background checks, and ensure compliant employee records while interfacing with HR and supervisors to ready caregivers for client assignments.

The position emphasizes attention to detail, confidentiality, and timely document processing, with a focus on compliant onboarding practices and staff readiness.

Qualifications

• Experience coordinating new-hire onboarding and compliance.
• Familiar with employment paperwork and record-keeping.
• Strong organizational and attention-to-detail skills.

Responsibilities

• Handle end-to-end new hire paperwork and ensure accuracy before clearance.
• Complete and file required forms and verify identity/work authorization.
• Process background checks and clearance requirements as needed.
• Coordinate testing and credentialing for caregivers and staff.
• Maintain audit-ready personnel files in compliance with standards.
• Communicate with candidates throughout onboarding to ensure timely submission.
• Maintain confidentiality of employee records per policy.

Skills

Onboarding coordination

HR documentation

Confidentiality

Attention to detail

Education

Bachelor's degree in HR / related field

Tools

HRIS

Payroll systems

Job description

Make your next big career move by applying as Roth&Co's Hiring and Onboarding Coordinator!

Roth & Co has grown over the past 40 years to become a leading accounting and financial services firm with over 160 specialists spanning 4 locations in the US. It is an independent member of the BDO Alliance USA, a nationwide association of independently owned local and regional accounting, consulting and service firms with similar client service goals.

We are seeking a dedicated tax professional to join our team. We expect our seniors to exhibit excellent technical skills and the ability to work independently as well as within a team.

The main responsibilities of a Hiring and Onboarding Coordinator include:

• Manage end-to-end new hire paperwork processing, ensuring completeness and accuracy before a caregiver is cleared to work schedule
• Complete and file federal employment forms: Form W-4 (tax withholding) and Form I-9 (employment eligibility verification), including reviewing acceptable identity/work authorization documents
• Process Pennsylvania State Criminal Background Check
• Process FBI Fingerprint-Based Criminal Background Check for applicants who have not been PA residents for the past two years
• Process PA Child Abuse History Clearance, where applicable to the role or client population
• Coordinate TB testing/screening paperwork (PPD or chest x-ray results) and track expiration/renewal dates
• Administer or coordinate competency exams/skills evaluations for caregivers (e.g., home health aide competency testing)
• Collect and file photo release/consent forms
• Set up direct deposit enrollment and banking informationObtain signed Caregiver Acknowledgement forms (policies, code of conduct, job duties, etc.)
• Maintain organized, audit-ready personnel files in compliance with state licensing and Medicare/Medicaid survey standards
• Track expiration dates for all time-sensitive clearances and proactively initiate renewals
• Communicate with candidates throughout the onboarding process to ensure timely document submission
• Coordinate with HR, scheduling, and clinical supervisors to confirm caregiver readiness for client assignment
• Maintain confidentiality of all employee/applicant records per HIPAA and agency policy

On top of your salary, here are the exciting benefits you can look forward to:

• Following Philippine holidays set-up
• Continuous learning and training opportunity
• Up to 10 days monetization of unused leaves per year
• OT pay and holiday pay, only if needed.
• Comprehensive health benefits.
• Diverse learning & growth opportunities.
• Above standard leaves