High-Touch Executive Assistant – PE Deal Team

Hire Kaya LLC.; Philippines; On-site; PHP 3,774,000 - 5,660,000; Full time

Job summary

Hire Kaya LLC. is hiring two Executive Assistants to join the deal-team EA bench of a US-based private equity firm. Both seats support senior investment professionals and share the same standard: professional, responsive, and proactive enough to take ownership of the work rather than just executing what’s asked.

This is high-touch support for a fast-moving deal team. You’ll keep calendars clean, travel seamless, and expenses in order, while building enough trust with the people you support that

Qualifications

• Proven experience providing high-touch executive support to multiple senior leaders.
• Experience supporting executives in private equity or a PE-backed company.
• Strong follow-through with no dropped tasks or missed confirmations.
• Experience coordinating complex, frequent travel and contingency planning.
• Extreme attention to detail and accuracy under tight deadlines.
• Ability to work independently, use sound judgment, and escalate appropriately without close supervision.
• Comfort handling sensitive financial information within an expense policy.

Responsibilities

• Monitor executives' calendars daily to catch conflicts and resolve them before emergencies.
• Reschedule meetings quickly, confirm changes with all parties, and ensure no dropped follow-ups.
• Coordinate across multiple calendars, including EAs and external contacts, with tact.
• Confirm attendees and balance schedules across all supported.
• Coordinate logistics for in-person meetings with the on-site EA team (rooms, setup, catering).
• Book and manage domestic and international travel with attention to preferences and policy.
• Arrange ground transportation, monitor flights, and propose rebooking options as needed.
• Coordinate hotels and itineraries, sample travel preferences, and use company cards for bookings within policy.
• Collect receipts, code expenses to the correct deal, and submit reports timely via Expensify.
• Use Microsoft Teams as primary channel and email for lower-priority items.
• Acknowledge requests promptly with next steps, even if unresolved immediately.
• Handle calendar items within 20–30 minutes during business hours.

Skills

Executive support

Calendar management

Travel planning

Expense management

Communication

Independent work

Attention to detail

Private equity experience

Tools

Microsoft Teams

Expensify

Job description

Hire Kaya LLC. is hiring two Executive Assistants to join the deal-team EA bench of a US-based private equity firm. Both seats support senior investment professionals and share the same standard: professional, responsive, and proactive enough to take ownership of the work rather than just executing what’s asked.

This is high-touch support for a fast-moving deal team. You’ll keep calendars clean, travel seamless, and expenses in order, while building enough trust with the people you support that