Heavy Truck Parts Manager / Fleet Administrator (Remote, PH)

Galing Groups; Manila; Remote; PHP 893,000 - 1,004,000; Full time

Benefits offered by this job

Full-time

Work from home

13th month pay

Job summary

Galing Groups in the Philippines seeks a remote Parts Interpreter and Fleet Administrator to support a heavy-haul fleet operating in Papua New Guinea. You will identify and source parts, manage purchasing, and coordinate freight and stock to minimize downtime.

You will maintain fleet records, track warranty/inspections, and ensure data integrity using ChekRite and Microsoft 365. The role is full-time with a 5:00 AM–3:00 PM Manila schedule and 100% work from home.

Qualifications

• 3+ years as parts interpreter, fleet administrator or similar for heavy trucks/earthmoving equipment.
• Able to read parts catalogs and exploded diagrams, match parts by VIN/engine/model.
• Advanced Excel (lookups, pivot tables, data validation) and accurate record-keeping.
• Experience raising purchase orders and following up freight.
• Excellent written and spoken English.

Responsibilities

• Identify parts from Sinotruk, Titan and other catalogs; source with part numbers and diagrams.
• Get quotes, compare price/lead time, raise PO for approval.
• Source from dealers in China, Australia, PNG; expedite urgent parts.
• Arrange sea/air freight, prepare customs paperwork, track deliveries.
• Maintain stock lists, bin locations, reorder levels; run stocktakes.
• Record parts used against trucks and manage fleet records.

Skills

Parts catalogues reading

Advanced Excel

Purchase orders

English communication

Freight coordination

Tools

ChekRite

Microsoft 365

Freight tracking system

Job description

About the Role

Keep a heavy-haul truck fleet on the road in Papua New Guinea, working full-time from your home in the Philippines.

The fleet runs a fuel convoy on unsealed roads in a remote area: around 35 Sinotruk HOWO prime movers, 30 Titan trailers, plus support vehicles and service vehicles, and it is still growing. Out there, a late part or a wrong part keeps a truck off the road for weeks. Your job is to make sure the right part reaches the right workshop at the right time, and that every truck and trailer on the register is accounted for.

What you will do

Parts and purchasing

• Identify parts from Sinotruk, Titan and other catalogues using part numbers and exploded diagrams, working from mechanics' requests, photos and VINs
• Get quotes, compare price, lead time and genuine versus aftermarket, and raise purchase orders for approval
• Source from dealers and suppliers in China, Australia (Brisbane) and PNG (Port Moresby)
• Expedite urgent breakdown parts and keep the workshop updated on arrival dates

Freight and stock

• Arrange sea and air freight to Tabubil and Kiunga: consolidating orders, briefing forwarders, preparing customs paperwork and tracking deliveries
• Follow every order from supplier to workshop shelf, and chase short deliveries and damaged goods
• Maintain the parts inventory: stock list, bin locations, minimum, maximum and reorder levels, and a recommended spares holding for each model
• Record parts used against each truck, and run stocktakes with the on-site storeman

Fleet records

• Maintain the fleet register: fleet number, VIN, engine number, registration, registration and insurance expiry, safety sticker expiry, asset codes and status
• Flag registration, insurance, safety inspection and fire extinguisher expiries at least 30 days ahead
• Track services due by kilometres and engine hours, and book them with the workshop
• Review daily prestart checks in ChekRite, turn defects into work orders and parts requests, and follow them to close-out
• Manage warranty claims, and match supplier invoices to purchase orders and deliveries

Reporting

• Daily: open orders and expected arrivals, trucks waiting on parts, spend by truck, upcoming expiries and stock-outs
• Monthly: parts cost per truck and repeat failures, with recommendations

Systems you'll use: Microsoft 365 (advanced Excel, Outlook, Teams, SharePoint, OneDrive), ChekRite, supplier portals and freight tracking, and WhatsApp and WeChat for suppliers.

What you need

• At least 3 years as a parts interpreter, parts manager or fleet administrator for heavy trucks, trailers or earthmoving equipment
• Confident reading parts catalogues and exploded diagrams, and matching parts by VIN, engine number and model
• Advanced Excel (lookups, pivot tables, data validation) and accurate record-keeping
• Experience raising purchase orders, negotiating with suppliers and following up freight
• Excellent written and spoken English
• Able to work 5:00 AM to 3:00 PM Manila time, Monday to Friday, with occasional Saturday cover
• A reliable home office: stable fiber internet, backup power and a quiet workspace

Highly Regarded

• Chinese truck brands (Sinotruk/HOWO, Shacman, FAW, Foton) or Chinese suppliers
• Mandarin, or experience working with Chinese-speaking suppliers
• Mining, transport or remote-site experience
• Import and customs knowledge for PNG or the Pacific
• A mechanical trade background or diesel workshop experience
• Experience with fleet maintenance software

What We Offer

• PHP 80,000 to PHP 90,000 per month
• Full-time, 100% work from home
• Your day finishes at 3:00 PM, Monday to Friday
• SSS, PhilHealth, Pag-IBIG and 13th month pay
• A long-term role on a fleet that is still growing