Parts & Inventory Coordinator (PERMANENT AU DAYSHIFT, REMOTE/WFH - PHILIPPINES)

Scale-X Solutions; Pasig; À distance; PHP 645 000 - 919 000; Temps partiel

Résumé du poste

Scale-X Solutions is seeking a detail-oriented Parts & Inventory Coordinator to provide remote support for the onshore parts team. The role focuses on maintaining accurate inventory data, updating NetSuite with PO and SO information, and monitoring stock levels across branches.

The ideal candidate will have experience with ERP/inventory systems, strong attention to detail, and excellent follow-up skills. This is a part-time 20 hours/week remote position in the Philippines, with potential

Qualifications

• Experience with ERP, inventory management or order management systems.
• Strong attention to detail and accuracy with part numbers, quantities, orders and inventory data.
• Strong follow-up skills and the ability to proactively chase missing information.
• Ability to work independently and manage multiple tasks and priorities.

Responsabilités

• Update NetSuite with accurate PO ETAs based on supplier confirmations, shipment details and other reliable information.
• Update Sales Orders with backorders and relevant parts information.
• Add and link Purchase Orders to Sales Orders where required.
• Maintain accurate and up-to-date parts and order records.
• Identify and correct duplicate records and inconsistent part names or descriptions.
• Assist with basic NetSuite quotes and parts-related customer enquiries.
• Monitor parts availability and stock levels across branches.
• Identify parts that may need to be transferred between branches and flag these to the relevant team member.
• Prepare lists of parts that may need to be ordered based on stock levels and average lead times.
• Monitor parts on order and expected delivery dates.
• Assist with inventory-related projects as required.
• Eventually assist with running and checking inventory cycle counts.
• Follow up with the parts team for missing information required to update NetSuite and other records.
• Monitor OneDrive for relevant parts and order information.
• Follow up on documents or details that have not yet been provided.
• Flag discrepancies, delays or potential issues, such as parts that are unlikely to arrive in time to meet requirements.
• Keep the relevant team members informed of changes, delays and outstanding actions.
• Provide quick parts and inventory updates when requested.
• Prepare reports such as: Quantity on hand by branch, Parts currently on order.
• Provide accurate information to support purchasing and inventory decisions.
• Maintain accurate and organised records across NetSuite and other systems.
• Assist with basic customer service queries received through the parts email.
• Support the parts team with administrative and inventory-related tasks.
• Assist with other parts, inventory or system projects as requested.

Connaissances

Detail oriented

Organised

Data accuracy

Excel proficiency

English communication

Independent worker

Outils

NetSuite

OneDrive

ERP systems

Document management

Description du poste

Parts & Inventory Coordinator (PERMANENT AU DAYSHIFT, REMOTE/WFH - PHILIPPINES)

PERMANENT AU DAYSHIFT, REMOTE/WFH PHILIPPINES

Position Title: Parts & Inventory Coordinator

Employment Type: Part-time 20 hours per week (Will transition to full time based on performance)

Schedule: 9:00am WA Time

VA RATE: $9

Position Overview

Our client is looking for a detail-oriented and organised Parts & Inventory Coordinator to provide remote support to the onshore parts team. The role will primarily focus on maintaining accurate parts and inventory information, updating and monitoring purchase and sales orders in NetSuite, following up on outstanding information, monitoring stock levels and helping the team stay on top of parts availability and delivery timeframes.

The successful candidate will be proactive, comfortable working with data and systems, and confident following up with different team members to ensure information is accurate and up to date.

KEY RESPONSIBILITIES:

NetSuite & Order Management

• Update NetSuite with accurate PO ETAs based on supplier confirmations, shipment details and other reliable information.
• Update Sales Orders with backorders and relevant parts information.
• Add and link Purchase Orders to Sales Orders where required.
• Maintain accurate and up-to-date parts and order records.
• Identify and correct duplicate records and inconsistent part names or descriptions.
• Assist with basic NetSuite quotes and parts-related customer enquiries.

Parts & Inventory Coordination

• Monitor parts availability and stock levels across branches.
• Identify parts that may need to be transferred between branches and flag these to the relevant team member.
• Prepare lists of parts that may need to be ordered based on stock levels and average lead times.
• Monitor parts on order and expected delivery dates.
• Assist with inventory-related projects as required.
• Eventually assist with running and checking inventory cycle counts.

Parts Team Support & Follow-Up

• Follow up with the parts team for missing information required to update NetSuite and other records.
• Monitor OneDrive for relevant parts and order information.
• Follow up on documents or details that have not yet been provided.
• Flag discrepancies, delays or potential issues, such as parts that are unlikely to arrive in time to meet requirements.
• Keep the relevant team members informed of changes, delays and outstanding actions.

Inventory Reporting

• Provide quick parts and inventory updates when requested.
• Prepare reports such as:
  • Quantity on hand by branch
  • Parts currently on order
• Provide accurate information to support purchasing and inventory decisions.

General Parts & Administrative Support

• Maintain accurate and organised records across NetSuite and other systems.
• Assist with basic customer service queries received through the parts email.
• Support the parts team with administrative and inventory-related tasks.
• Assist with other parts, inventory or system projects as requested.

Key Requirements

• Previous experience in parts coordination, inventory administration, purchasing, order processing, logistics administration or a similar role.
• Experience working with ERP, inventory management or order management systems.
• Strong attention to detail and accuracy when working with part numbers, quantities, orders and inventory data.
• Strong follow-up skills and the ability to proactively chase missing information.
• Ability to identify discrepancies, delays and information that does not line up.
• Strong organisational and administrative skills.
• Proficiency in Microsoft Office, particularly Excel.
• Strong written and verbal English communication skills.
• Ability to work independently and manage multiple tasks and priorities.

Preferred Skills & Experience

• Experience in the heavy equipment, mining, construction, automotive, industrial or machinery industries.
• Experience working with parts, equipment or technical products.
• Experience managing purchase orders, sales orders and backorders.
• Experience with inventory across multiple branches or locations.
• Experience with stock transfers and cycle counts.
• Experience preparing inventory or parts reports.
• Experience working with OneDrive or similar document management systems.
• Previous experience supporting an Australian business.