Parts Interpreter & Administration Specialist (AO-14182)

Access Offshoring; Manila; On-site; PHP 350,000 - 550,000; Full time

Benefits offered by this job

Work from Home Allowance

HMO for you and a dependent

20 Days Annual Leave AND 5 Days Sick

Job summary

Access Offshoring Philippines, Inc. is hiring a Parts Interpreter & Administration Specialist to support its growing parts and administration function for a major Australian client.

The role blends parts interpretation with daily admin tasks, including inventory updates, quoting, and warranty support. The successful candidate will have strong parts knowledge, excellent attention to detail, and the ability to keep data accurate and up to date.

Qualifications

• 1–3+ years’ parts interpreting experience.
• Experience using electronic parts catalogues.
• Experience with inventory or parts management systems.
• Strong attention to detail and data-entry accuracy.
• Good organisation and follow-up skills.
• Heavy vehicle, truck or automotive parts experience.
• Warranty administration experience.
• Core-return processing experience.

Responsibilities

• Interpret and identify suitable parts using electronic catalogs for quotes and repairs.
• Complete daily parts and inventory data entry.
• Maintain accurate inventory and parts records.
• Assist with parts, smash repair and service/workshop quoting.
• Maintain accurate records and follow up outstanding paperwork.
• Support the Parts Manager and wider team with related parts administration.
• Order parts and receipt incoming stock from external suppliers.
• Manage returns in accordance with company policy.
• Liaise with the Service department and organise required parts for upcoming services.
• Attend training when required.
• Support management with clerical and support tasks as directed.
• Receipting of Supplier invoices to the DMS
• Maintain online filing system for supplier invoices and related correspondence.
• Process and monitor core return charges.
• Prepare and enter warranty claims per manufacturer in online portals.

Skills

Parts interpreting

Data entry

Inventory management

Warranty administration

Quoting

Tools

Electronic parts catalogs

Inventory management systems

Job description

Access Offshoring Philippines, Inc. | Full time

Parts Interpreter & Administration Specialist (AO-14182)

We specialise in providing Australian businesses with experienced and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent, we also help Australian businesses implement best practice when it comes to building an offshore team.

ABOUT THE CLIENT:

The client is a family-owned and operated truck service and repair business based in Wagga Wagga, NSW. Established in 2010, the company has grown into a trusted dealership providing truck, trailer and bus servicing, repairs, parts and support for commercial vehicles and fleet operators. The client is an authorised Western Star, Dennis Eagle, MAN, Detroit and Scania dealer and is known for its hands‑on approach, industry expertise and commitment to keeping customers and their vehicles on the road.

JOB SUMMARY:

The client is seeking an experienced Parts Interpreter & Administration Specialist to support its growing parts and administration function. The role combines parts interpretation with day-to-day administration, including inventory updates, quoting and potentially warranty support.

The ideal candidate will have strong parts knowledge, excellent attention to detail and the ability to keep administrative tasks accurate and up to date.

KEY RESPONSIBILITIES

• Interpret and identify suitable parts using electronic parts catalogues for quotes and repairs.
• Complete daily parts and inventory data entry.
• Maintain accurate inventory and parts records.
• Assist with parts, smash repair and service/workshop quoting.
• Maintain accurate records and follow up outstanding paperwork.
• Support the Parts Manager and wider team with related parts administration.
• Order parts and receipt incoming stock from external suppliers.
• Manage returns in accordance with company policy.
• Liaise with the Service department and organise required parts for upcoming services.
• Attend training when required.
• Support management with clerical and support tasks as directed.
• Receipting of Supplier invoices to the DMS
• Maintain online filing system for supplier invoices and related correspondence.
• Process and monitor core return charges.
• Prepare and enter warranty claims per manufacturer in online portals.

Requirements

• 1–3+ years’ parts interpreting experience.
• Experience using electronic parts catalogues.
• Experience with inventory or parts management systems.
• Strong attention to detail and data-entry accuracy.
• Good organisation and follow-up skills.
• Heavy vehicle, truck or automotive parts experience.
• Warranty administration experience.
• Core-return processing experience.
• Quoting experience within a workshop or dealership environment.

WHAT SUCCESS LOOKS LIKE

• Accuracy and attention to detail
• Strong computer skills with the ability to learn multiple new systems
• Keep daily data entry current
• Maintain accurate inventory records
• Interpret parts accurately
• Support timely quoting, warranty and core-return processing.
• Take ownership of tasks and follow them through to completion.

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep– that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits:

Benefits

• Work from Home Allowance
• HMO for you and a dependent
• 20 Days Annual Leave AND 5 Days Sick Leave