Healthcare Virtual Assistant – Systems Integration & Administrative Operations (onsite)

Snapscale; Makati; On-site; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Health Maintenance Organization (HMO)

Government-mandated benefits

13th month pay

Night differential pay

Transportation allowance

Perfect attendance bonus

Other employee incentives

Yearly salary increase

Free lunch everyday

Opportunities for career growth and开发

Job summary

Snapscale is seeking a highly technical Healthcare Virtual Assistant to support a US-based Direct Primary Care and Women's Health practice. The role centers on migrating EHR systems, configuring prescribing and lab portals, and supporting back-office CRM operations.

The ideal candidate has deep healthcare tech experience, familiarity with Hint Clinical, Charm EHR, Health Gorilla, Dose Spot, and related platforms, and a clear boundary between administrative and clinical tasks.

Qualifications

• Background in US healthcare administration and medical records.
• Experience with EMR/EHR platforms (Hint Clinical, Charm EHR, Health Gorilla, Dose Spot, Fullscript, Spruce).
• Proficiency in Google Workspace and CRM platforms.
• Knowledge of HIPAA compliance and admin vs clinical boundaries."
• Strong written and verbal English communication.

Responsibilities

• Coordinate and finalize the EHR migration from Charm EHR to Hint Clinical.
• Configure lab Quick Picks and supplement catalog structures in Hint Clinical and Fullscript.
• Populate and verify patient insurance details in Health Gorilla, Labcorp, and Quest portals.
• Assist with Dose Spot prescribing favorites setup and flag allergy discrepancies.
• Prepare provider schedules, daily patient agendas, and manage secure patient messaging workflows in Spruce.
• Maintain system checklists, logs, and audit trails.

Skills

Healthcare administration

Medical records

English communication

Analytical skills

Data reconciliation

Tools

Hint Clinical

Charm EHR

Health Gorilla

Dose Spot

Fullscript

Spruce

Job description

About The Role

Snapscale is looking for a highly technical Healthcare Virtual Assistant (HVA) to support a boutique US-based Direct Primary Care (DPC) and Women's Health practice. This role focuses on executing an EHR systems migration, configuring prescribing and lab portals, and supporting back-office CRM operations.

The ideal candidate has exceptional technical acumen, experience navigating complex healthcare technology stacks (Hint Clinical, Health Gorilla, Dose Spot), and strict adherence to administrative vs. clinical delegation boundaries.

Responsibilities May Include

• Coordinate and finalize the EHR migration (Charm EHR to Hint Clinical), including fax destination updates across lab, imaging, and pharmacy portals
• Configure lab Quick Picks and preferred supplement catalog structures in Hint Clinical and Fullscript
• Populate and verify required patient insurance details in Health Gorilla, Labcorp, and Quest portals for outbound orders
• Assist with Dose Spot prescribing favorites setup and flag clinical allergy discrepancies for physician review
• Prepare provider schedules, daily patient agendas, and manage secure patient messaging workflows in Spruce
• Maintain accurate system checklists, exception tracking logs, and audit trails

Perks

• Health Maintenance Organization (HMO)
• Government-mandated benefits
• 13th month pay
• Night differential pay
• Transportation allowance
• Perfect attendance bonus
• Other employee incentives
• Yearly salary increase
• Free lunch everyday
• Opportunities for career growth and development
• Fun and supportive working environment

Requirements

• Strong background in US healthcare administration, medical records, and digital workflows
• Prior experience or familiarity with EMR/EHR platforms (Hint Clinical, Charm EHR, Health Gorilla, Dose Spot, Fullscript, or Spruce is a strong plus)
• Advanced proficiency with Google Workspace (Gmail, Google Calendar, Google Sheets) and CRM platforms
• Excellent analytical, data-reconciliation, and problem-solving skills
• Clear understanding of HIPAA compliance and strict clinical vs. administrative role boundaries
• Strong written and verbal English communication skills