Global Supply Chain Admin & Procurement Assistant

IOM - UN Migration; Metro Manila; On-site; PHP 400,000 - 700,000; Full time

Job summary

IOM - UN Migration in Manila seeks an MSCU Assistant to provide operational and administrative support on supply chain matters to MSCU and missions worldwide. You will handle routine transactions and assist with meetings, travel, and onboarding.

Applicants should have a degree in Business or related field and experience in procurement support or office administration; ERP familiarity (SAP/Oracle) and MS Office skills are advantageous.

Qualifications

• Experience in administrative, procurement support, or office support functions.
• Experience organizing meetings, events, travel arrangements, and maintaining administrative records.
• Experience supporting procurement processes, including obtaining quotations, preparing purchase orders, and coordinating deliveries.
• Experience using ERP systems such as SAP or Oracle, and service management platforms such as Freshservice.

Responsibilities

• Type, format, and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation.
• Receive and respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
• Enter, retrieve, structure and update information from various sources; present results in standard format.
• Set up and maintain office files and reference systems according to procedures.
• Initiate, view and track administrative transactions in financial/travel/HRS systems.
• Support organization of meetings, workshops and events; arrange rooms and facilities.
• Assist with travel arrangements: transport, logistics, accommodation and documentation.
• Coordinate onboarding/offboarding of staff, interns and consultants.
• Ensure availability of office supplies and maintenance of equipment.
• Provide low value procurement and logistical support for field operations.

Skills

Organizational skills

Interpersonal skills

Meetings logistics

Record keeping

Teamwork

MS Office proficiency

Education

Bachelor’s degree in Business Administration, Logistics, Management or related field

High School diploma with 4 years of relevant experience

Tools

SAP

Oracle

Freshservice

Job description

IOM - UN Migration in Manila seeks an MSCU Assistant to provide operational and administrative support on supply chain matters to MSCU and missions worldwide. You will handle routine transactions and assist with meetings, travel, and onboarding.

Applicants should have a degree in Business or related field and experience in procurement support or office administration; ERP familiarity (SAP/Oracle) and MS Office skills are advantageous.