Global Lease Administrator – Real Estate

Vertiv

Mandaluyong

On-site

PHP 600,000 - 900,000

Full time

10 days ago

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Job summary

Vertiv is seeking a Global Lease Administrator – Real Estate to manage Vertiv's worldwide real estate lease data, dates, and payments. The role interfaces with Real Estate, Facilities, Finance, Accounting, Legal, and business stakeholders to ensure accurate lease information and timely financial reporting.

The position emphasizes data integrity, system accuracy, and collaboration across regions, with emphasis on risk mitigation and audit readiness in a global environment.

Qualifications

Bachelor’s degree in Business, Finance, Accounting, Real Estate, or related field.
3–5+ years of experience in lease administration or real estate support.
Experience reviewing and interpreting commercial lease documents.
Strong attention to detail and data accuracy.
Fluency in English and excellent communication skills.
Proficiency with Excel and data reporting.

Responsibilities

Maintain complete records for Vertiv's global real estate leases in the system of record.
Abstract leases, amendments, renewals, terminations, assignments, subleases and other documents.
Track critical dates, rent escalations, and payment obligations.
Support accounts payable and finance with lease payments and reconciliations.
Provide data for audits, reporting, and management review.

Skills

Attention to detail

Analytical skills

Communication skills

English fluency

Organization

Education

Bachelor’s degree in Business, Finance, Accounting, Real Estate, or related field

Tools

Excel

Visual Lease

Job description

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don’t just hire talent—we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?

High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.
A Place for Everyone:Our commitment to inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

POSITION SUMMARY:

The Global Lease Administrator – Real Estate is responsible for the accurate, timely, and controlled administration of Vertiv’s global real estate lease portfolio.

The position maintains the lease system of record and ensures that contractual obligations, financial terms, critical dates, options, notice requirements, payments, and other lease information are accurately captured and communicated to the appropriate stakeholders.

The role serves as a key connection between Real Estate, Facilities, Finance, Accounting, Legal, Accounts Payable, and business stakeholders. It provides the reliable lease data and controls required to support portfolio planning, transaction decisions, financial reporting, payment accuracy, compliance, and audit readiness.

The Lease Administrator does not own real estate strategy or transaction negotiations. Those responsibilities remain with Vertiv’s Real Estate Transaction Managers and regional Real Estate leadership. The Lease Administrator ensures that completed transactions are accurately implemented, administered, monitored, and reflected within Vertiv’s systems and processes.

KEY RESPONSIBILITIES:

Lease Administration & System of Record

Maintain complete and accurate records for Vertiv’s global real estate leases within the designated lease administration system.
Abstract new leases, amendments, renewals, terminations, assignments, subleases, and other contractual documents.
Capture key commercial and contractual terms, including commencement/expiration dates, base rent and escalations, free-rent periods, operating expenses/service charges, taxes and insurance, security deposits, renewal options, termination/break rights, expansion/contraction rights, notice requirements, indexation, sublease/assignment rights, and other material obligations.
Ensure executed documents are appropriately linked to corresponding lease records.
Maintain accurate property, landlord, entity, currency, and portfolio information.
Perform periodic data-quality reviews to identify missing, inconsistent, or outdated information.

Critical Date & Obligation Management

Maintain a reliable global critical-date calendar for real estate leases.
Track lease expirations, renewal options, break dates, notice deadlines, rent changes, and other time-sensitive obligations.
Provide proactive notification of upcoming critical dates to Real Estate and responsible stakeholders.
Escalate approaching deadlines when required decisions or actions remain outstanding.
Support regional portfolio planning by providing accurate lease-expiration and option information.

Lease Payments & Financial Administration

Maintain accurate rent schedules and payment obligations within lease administration systems.
Support Accounts Payable and Finance in validating recurring lease payments.
Review landlord invoices and payment schedules against contractual lease terms.
Investigate and coordinate resolution of discrepancies involving rent, escalation, service charges, taxes, or other lease-related costs.
Support reconciliation of lease-related payments and landlord statements.
Help prevent duplicate, inaccurate, late, or unauthorized lease payments.

Lease Accounting & Finance Support

Partner with Finance and Accounting to maintain lease information required for applicable financial reporting and lease-accounting processes.
Ensure relevant lease changes are communicated promptly when transactions, amendments, renewals, terminations, or other events affect financial reporting.
Support validation of lease-system data used for accounting calculations and reporting.
Provide lease documentation and information required for financial close, reconciliation, audit, and control activities.
Maintain appropriate segregation of responsibilities between lease administration and accounting approval activities.

Transaction Handover

Partner with Real Estate Transaction Managers to ensure newly executed transactions are transitioned into Lease Administration efficiently and accurately.
Review transaction handover packages for completeness.
Confirm executed lease documents, commercial terms, commencement information, payment instructions, and critical dates are received.
Identify incomplete or conflicting information and resolve issues with transaction teams before finalizing records.
Update systems promptly following execution of amendments, expansions, contractions, renewals, terminations, and other lease events.

Portfolio Data & Reporting

Produce recurring and ad hoc reporting on Vertiv’s global real estate lease portfolio.
Support reporting related to lease expirations, critical dates, rent obligations, portfolio commitments, lease options, landlord information, data completeness, and lease administration performance.
Respond to data requests from Real Estate, Finance, Accounting, Legal, Facilities, and other stakeholders.
Support portfolio analyses and strategic planning by ensuring underlying lease data is complete and reliable.

Controls, Compliance & Audit Readiness

Execute lease administration activities in accordance with established policies, controls, and procedures.
Maintain appropriate documentation and audit trails for lease changes.
Support internal and external audits involving real estate leases.
Assist with periodic controls testing and data validation.
Identify control gaps or process weaknesses and escalated appropriately.
Protect confidential commercial and financial information.

Process Improvement & Standardization

Support development and maintenance of standardized global lease administration procedures.
Identify opportunities to improve data quality, cycle time, automation, reporting, and controls.
Help standardize lease abstraction and administration practices across regions.
Support improvements to the lease administration platform and related workflows.
Participate in testing, implementation, and adoption of system enhancements.

JOB QUALIFICATIONS

Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field, or equivalent relevant experience.
Approximately 3–5+ years of experience in lease administration, real estate administration, finance, accounting, shared services, or a related discipline.
Experience reviewing and interpreting commercial lease documents.
Strong attention to detail and commitment to data accuracy.
Ability to identify critical contractual dates, financial obligations, and lease requirements.
Strong analytical and problem-solving skills.
Experience working with financial data, recurring payments, reconciliations, or similar administrative controls.
Strong organizational skills and ability to manage a high volume of records and deadlines.
Effective written and verbal communication skills.
Strong Microsoft Excel capability.
Ability to work effectively within a global, matrixed organization.
Fluency in English.

Preferred Qualifications

Experience administering a multinational corporate real estate portfolio.
Experience with Visual Lease or another enterprise lease administration / lease accounting platform.
Familiarity with ASC 842 and IFRS 16 lease-accounting concepts.
Experience operating within a global shared-services environment.
Experience supporting internal or external audits.
Knowledge of commercial real estate terminology and lease structures.
Experience improving administrative processes through automation or standardization.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS:

Safety. Integrity.Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES