Global Lease Administrator – Non-Real Estate

Vertiv; Mandaluyong; On-site; PHP 446,000 - 781,000; Full time

Job summary

Vertiv, a global leader in critical digital infrastructure, seeks a Global Lease Administrator – Non-Real Estate to manage non-real-estate leases, maintain the system of record, and ensure accurate contractual and financial terms.

The role partners with Finance, Accounting, Procurement, Accounts Payable, Legal, and asset owners to support payment administration, lease accounting, and audit readiness, without owning business negotiations.

Qualifications

• Bachelor’s degree or equivalent in Business, Finance, Accounting, or related field.
• 3–5+ years of experience in lease administration, contract administration, finance, accounting, procurement operations, or related discipline.
• Experience reviewing contractual and financial terms.
• Strong attention to detail and data accuracy.
• Strong analytical and problem-solving skills.
• Experience with recurring payments, reconciliations, contractual obligations, or financial controls.
• Strong organizational skills and ability to manage large volumes of records and deadlines.
• Effective written and verbal communication skills.
• Fluency in English.

Responsibilities

• Maintain complete and accurate records for non-real-estate leases in the lease administration system.
• Abstract new agreements, amendments, renewals, terminations, and other lease documents.
• Capture contractual and financial terms including dates, payments, escalation, renewal options, and currency.
• Maintain supporting documentation and links to system records.
• Perform regular data-quality reviews and resolve outdated information.
• Track expiration dates, renewal deadlines, and other critical lease events.
• Notify stakeholders in advance and escalate approaching deadlines.
• Support orderly end-of-term processing and financial reporting.

Skills

English fluency

Excel skills

Analytical skills

Attention to detail

Organizational skills

Communication skills

Global collaboration

Accounts payable experience

Education

Bachelor’s degree in Business, Finance, Accounting, or related field

Tools

Visual Lease

Job description

Join a High-Performance Culture That Drives Innovation and Excellence
At Vertiv, we don’t just hire talent—we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?

• High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.

• Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.

• Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.

• A Place for Everyone:Our commitment to inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

POSITION SUMMARY

The Global Lease Administrator – Non-Real Estate is responsible for the accurate, timely, and controlled administration of Vertiv’s global portfolio of non-real-estate leased assets.

The position maintains the lease system of record for assigned non-real-estate leases and ensures that contractual obligations, financial terms, payment schedules, critical dates, renewals, terminations, and other lease information are accurately captured and communicated to responsible stakeholders.

The role partners closely with Finance, Accounting, Procurement, Accounts Payable, Legal, and business or asset owners to provide reliable lease data supporting payment administration, lease accounting, financial reporting, contract management, compliance, and audit readiness.

The Lease Administrator does not own the business decision to acquire, lease, renew, or replace an asset and does not replace Procurement or the responsible business owner in commercial negotiations. The position provides the administrative controls and data integrity required after commercial commitments are established.

KEY RESPONSIBILITIES

Lease Administration & System of Record

• Maintain complete and accurate records for assigned non-real-estate leases within Vertiv’s designated lease administration system.

• Abstract new agreements, amendments, renewals, terminations, and other lease-related documents.

• Capture relevant contractual and financial terms, including commencement/expiration dates, payment amounts/frequencies, escalations or variable payment provisions, renewal/extension options, termination rights/notice requirements, purchase options, residual/end-of-term obligations, asset descriptions/locations, legal entities/counterparties, currency, and other material obligations.

• Maintain supporting contractual documentation and appropriate links to system records.

• Perform periodic data-quality reviews and resolve incomplete, inconsistent, or outdated information.

Critical Date & End-of-Term Management

• Track expiration dates, renewal deadlines, termination notices, return requirements, purchase options, and other critical lease events.

• Notify Procurement, Finance, business owners, or other accountable stakeholders sufficiently in advance of required actions.

• Escalate approaching deadlines when decisions remain outstanding.

• Support orderly end-of-term processing by ensuring responsible stakeholders understand contractual requirements.

Payment & Financial Administration

• Maintain accurate payment schedules within applicable lease administration systems.

• Support Accounts Payable and Finance in validating recurring lease payments.

• Review invoices or payment requests against contractual terms where required.

• Investigate discrepancies between contracts, system information, invoices, and payment records.

• Coordinate resolution of discrepancies with Procurement, Finance, suppliers, or business owners.

• Help prevent duplicate, inaccurate, late, or unauthorized lease payments.

Lease Accounting & Financial Reporting Support

• Maintain lease information necessary to support applicable lease-accounting and financial-reporting requirements.

• Partner with Finance and Accounting to ensure new leases, amendments, terminations, renewals, and other modifications are communicated and recorded promptly.

• Support validation of data used for lease-accounting calculations.

• Provide contracts and supporting information for monthly, quarterly, and annual financial close processes.

• Support reconciliations between contractual records, lease systems, accounts payable information, and accounting records.

Contract & Business Owner Coordination

• Establish effective working relationships with Procurement and responsible business or asset owners.

• Ensure executed leasing agreements are provided to Lease Administration following commercial commitment.

• Review submitted documentation for completeness before establishing or modifying system records.

• Clarify missing or inconsistent contractual information with responsible stakeholders.

• Ensure ownership is clearly identified for required operational or commercial decisions.

• Maintain a clear boundary between lease administration responsibilities and commercial ownership of the underlying asset.

Portfolio Data & Reporting

• Produce recurring and ad hoc reporting for non-real-estate leased assets.

• Support reporting involving lease commitments, expirations/renewals, critical dates, payment obligations, asset categories/locations, counterparties, data completeness, and administration performance.

• Respond to information requests from Finance, Accounting, Procurement, Legal, and business stakeholders.

• Support analysis of leased-asset obligations through accurate and timely data.

Controls, Compliance & Audit Readiness

• Execute lease administration activities in accordance with Vertiv policies, financial controls, and documented procedures.

• Maintain appropriate supporting documentation and audit trails.

• Support internal and external audits.

• Participate in periodic data validation and controls testing.

• Identify and elevate control gaps or recurring process deficiencies.

• Maintain confidentiality of commercial, supplier, and financial information.

Process Improvement & Standardization

• Support development of standardized global processes for non-real-estate lease administration.

• Identify opportunities to improve cycle time, data quality, automation, reporting, and controls.

• Establish consistent abstraction and data-maintenance practices.

• Support lease administration system enhancements and process automation.

• Participate in system testing and implementation activities.

• Partner with stakeholders to improve timely submission of new contracts and lease changes.

JOB QUALIFICATIONS

• Bachelor’s degree in Business, Finance, Accounting, Supply Chain, or a related field, or equivalent relevant experience.

• Approximately 3–5+ years of experience in lease administration, contract administration, finance, accounting, procurement operations, shared services, or a related discipline.

• Experience reviewing contractual and financial terms.

• Strong attention to detail and commitment to data accuracy.

• Strong analytical and problem-solving skills.

• Experience with recurring payments, reconciliations, contractual obligations, or financial controls.

• Strong organizational skills and ability to manage large volumes of records and deadlines.

• Effective written and verbal communication skills.

• Strong Microsoft Excel capability.

• Ability to operate effectively within a global, matrixed organization.

• Fluency in English.

Preferred Qualifications

• Experience administering non-real-estate leases within a multinational organization.

• Experience with Visual Lease or another enterprise lease administration / lease accounting platform.

• Familiarity with ASC 842 and IFRS 16 lease-accounting concepts.

• Experience within a global shared-services organization.

• Experience supporting financial controls or internal/external audits.

• Experience partnering with Procurement and Finance organizations.

• Experience with process automation or continuous-improvement initiatives.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity.Res