General Services and Asset Management Associate

Trends Group, Inc.; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

Trends Group, Inc. is seeking an Administrative Assistant to support daily operations in our Philippines office. The role involves handling service requests, coordinating with outsourced workers, and serving as the main contact for housekeeping, courier, and vehicle concerns.

The ideal candidate has a 4-year degree, strong MS Office skills, and excellent organizational and communication abilities. Fresh graduates are encouraged to apply; onsite work, standard hours, and attention to detail are

Qualifications

• Bachelor's degree or 4-year course is required.
• Fresh graduates are welcome to apply.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and time-management skills are essential.
• Good communication and attention to detail are important.

Responsibilities

• Monitors, acknowledges and assigns service requests from employees.
• Coordinates service requests and provides instructions to Outsourced Workers.
• Serves as main POC for housekeeping, courier and service vehicle concerns.
• Reviews and validates Daily Time Record (DTR) of Outsourced Workers.
• Assists with preparation and processing of payment requests and expense reports.
• Organizes and maintains physical and electronic files and records.
• Manages office and cleaning supplies inventory and coordinates with vendors.
• Responsible for key handling management.
• Performs other administrative tasks as assigned.

Skills

MS Office

Time management

Communication

Attention to detail

Education

Bachelor's degree or 4-year course

Tools

MS Word

MS Excel

MS PowerPoint

Job description

I. DUTIES AND RESPONSIBILITIES:

• Monitors, acknowledges and assigns service requests received from the employees.


• Coordinates service requests and provide instructions to the Outsourced Workers.


• Serves as the main Point of Contact (POC) for any housekeeping, courier and service vehicle-related concerns and inquiries.


• Reviews and validates Daily Time Record (DTR) of all Outsourced Workers.


• Assists with the preparation and processing of requests for payment and expense reports.


• Organizes and maintains physical and electronic files, records, and documents.


• Manages office and cleaning supplies inventory and coordinates with vendors to ensure the regular supply of materials.


• Responsible for key handling management.


• Any other administrative tasks that may be assigned from time to time.

II. QUALIFICATIONS:

A. Minimum Education

• A graduate of 4‑year course

B. Minimum Experience/Training

• Fresh graduates are welcome to apply

C. Competency

• Knowledgeable in MS Office Applications (MS Word, MS Excel, MS PowerPoint)


• Organizational and Time Management Skills


• Communication Skills


• Strong attention to detail

III. WORKING CONDITIONS

• Compressed work week: Monday to Friday, 8:30 AM to 6:00 PM


• Amenable to report onsite and render overtime (if necessary)