General Affair Staff

Besco Clark Philippines Group of Companies Corporation; Mabalacat; On-site; PHP 96,000 - 126,000; Full time

Benefits offered by this job

Additional leave

Company events

Promotion to permanent employee

Job summary

Besco Clark Philippines Group of Companies Corporation is seeking a responsible General Affairs Staff to support the Operation Department with day-to-day purchasing and administrative tasks, focusing on procurement, supplier coordination, and purchasing documentation.

The role requires graduate in Accounting/Business Admin/Management, strong communication and negotiation skills, proficiency in MS Office, and willingness to work in Clark, Pampanga.

Qualifications

• Graduate of Accounting, Business Administration, Management, or any related course; with relevant work experience.
• Knowledge of purchasing procedures and supplier canvassing.
• Fresh graduates with relevant knowledge welcome to apply.
• Good communication and negotiation skills.
• Organized, detail-oriented, able to handle multiple requests.
• Willing to work in Clark, Pampanga.
• Male applicants are preferred; female applicants are welcome to apply.

Responsibilities

• Handle and coordinate the company’s purchasing activities and requirements.
• Receive and process purchase requests from different departments.
• Source and canvass suppliers for materials, office supplies, equipment, and other company requirements.
• Request and compare supplier quotations to ensure reasonable pricing and suitable quality.
• Prepare Purchase Orders (POs), purchase requests, and other purchasing-related documents.
• Coordinate with suppliers regarding orders, pricing, availability, delivery schedules, and payment requirements.
• Monitor pending orders and ensure timely delivery of purchased items.
• Verify delivered items against purchase orders, invoices, and receiving documents.
• Maintain organized purchasing records, supplier information, quotations, and related documents.
• Coordinate with the Accounting Department regarding invoices, billing, and payment processing.
• Monitor company supplies and coordinate replenishment when necessary.
• Maintain good working relationships with suppliers and internal departments.
• Ensure purchasing transactions follow company policies and procedures.
• Perform other administrative and general affairs tasks as assigned.

Skills

Communication skills

Negotiation

Microsoft Office

Organization

Education

Accounting

Business Administration

Management

Tools

Microsoft Office

Excel

Job description

We are looking for a responsible, organized, and detail-oriented General Affairs Staff to support the Operation Department in the company’s day-to-day purchasing and administrative activities, with a primary focus on procurement, supplier coordination, and purchasing documentation.
Department: Operation Department
Focus: Purchasing / Procurement

Key Responsibilities

• Handle and coordinate the company’s purchasing activities and requirements.

• Receive and process purchase requests from different departments.

• Source and canvass suppliers for materials, office supplies, equipment, and other company requirements

• Request and compare supplier quotations to ensure reasonable pricing and suitable quality.

• Prepare Purchase Orders (POs), purchase requests, and other purchasing-related documents.

• Coordinate with suppliers regarding orders, pricing, availability, delivery schedules, and payment requirements.

• Monitor pending orders and ensure timely delivery of purchased items.

• Verify delivered items against purchase orders, invoices, and receiving documents.

• Maintain organized purchasing records, supplier information, quotations, and related documents.

• Coordinate with the Accounting Department regarding invoices, billing, and payment processing.

• Monitor company supplies and coordinate replenishment when necessary.

• Maintain good working relationships with suppliers and internal departments.

• Ensure purchasing transactions follow company policies and procedures.

• Perform other administrative and general affairs tasks as assigned.

Qualifications

• Graduate of Accounting, Business Administration, Management, or any related course. With relevant work experience, preferably in purchasing, procurement, accounting, or administration.

• Knowledge of purchasing procedures, supplier canvassing, and basic documentation.

• Fresh graduates with relevant knowledge and willingness to learn are welcome to apply.

• Good communication and negotiation skills.

• Organized, detail-oriented, and able to handle multiple requests.

• Proficient in Microsoft Office/Excel

• Willing to work in Clark, Pampanga.

• Male applicants are preferred; female applicants are welcome to apply.

Compensation

• Minimum Pay: ₱600/day

• Salary may be discussed based on qualifications and relevant experience.

Benefits:

• Additional leave

• Company events

• Promotion to permanent employee