Food And Beverage Administrative Assistant

Fairmont Hotels & Resorts; Philippines; On-site; PHP 260,000 - 380,000; Full time

Job summary

Fairmont Makati is seeking an Administrative Assistant to support the Food & Beverage department in Manila. You will handle inquiries, file management, and assist with the design and printing of F&B advertisements, and process purchase orders.

The role requires a degree in Hospitality Management or related field as an asset, at least 1 year in F&B admin, and strong written/verbal communication. Proficiency in Microsoft Office and editing software is expected.

Qualifications

• Graduate degree in Hospitality Management or related field is an asset.
• At least 1 year of relevant experience as an administrative assistant in Food & Beverage is advantageous.
• Proficiency in Microsoft Office and editing software is expected.

Responsibilities

• Handles inquiries, files, and calls; assists in designing and printing F&B advertisements; processes all purchase orders for products, supplies, and licenses.
• Oversees administrative tasks in the department; coordinates with events; supports F&B sales, reservations, forecasting, and reporting.
• Creates staff requisition forms, maintains supplies for F&B offices and outlets; coordinates maintenance and external service contracts with third-party providers.

Skills

Leadership

Verbal communication

Written communication

Attention to detail

Education

Bachelor's degree in Hospitality Management

Tools

Microsoft Office

Editing software

Job description

Company Description

Raffles and Fairmont Makati offer a refined blend of heritage, luxury, and contemporary elegance in the heart of Manila’s financial and commercial district. With world-class hospitality and exceptional service, both hotels create an atmosphere of sophistication and comfort, making them premier destinations for business and leisure travelers alike.

Together, they feature 312 exquisitely designed accommodations, including 32 exclusive suites at Raffles Makati and 280 elegantly appointed rooms and suites at Fairmont Makati, complemented by exceptional dining experiences, luxurious spa treatments, and modern business facilities.

At Raffles Makati, guests enjoy an intimate retreat enriched by legendary Raffles Butlers, a deep connection to art, literature, and culture, and an ambiance of timeless refinement. Meanwhile, a sophisticated urban sanctuary awaits guests at Fairmont Makati, where they can experience skyline views, seamless luxury, and effortless modern indulgence in a world-class setting.

Job Description

• Assists the department by handling inquiries, files, and calls, helps in designing and printing of Food and Beverage advertisements, and processes all Purchase Orders for products, supplies, and licenses.
• Oversees all administrative tasks in the department, coordinates with special departmental events, and supports Food and Beverage sales, such as making dining reservations, completing forecasting, and reporting.
• Creates staff requisition forms, maintains supplies for F&B office and outlets, and coordinates all maintenance aspects and external service contracts with third-party service providers.

Qualifications

• Graduate of a degree in Hospitality Management or any related field is an asset.
• A minimum of one (1) year of relevant experience as an administrative assistant in Food & Beverage is an advantage.
• Strong leadership, verbal and written communication skills with a keen sense of detail.
• Proficiency in relevant software such as editing and Microsoft applications.

Requirements: