Finance Officer

FHI 360; Manila; On-site; PHP 720,000 - 840,000; Full time

Job summary

FHI 360, a nonprofit organization, seeks a Finance Officer in Manila to provide finance support for the EpiC Philippines project. You will process financial transactions, review travel and admin documents, maintain finance files, and support monitoring and reporting to ensure compliance with donor rules and FHI 360 policies.

The role requires strong analytical skills, knowledge of Philippine tax and local regulations, and the ability to handle confidential information while meeting tight

Qualifications

• Bachelor's degree in accounting or equivalent.
• 5–7 years of relevant experience in financial management and reporting.
• 2+ years of experience in grants management.
• Articulate, professional and able to communicate clearly with clients and staff.

Responsibilities

• Conduct pre-audits of vouchers, invoices and travel expense reports; verify proper account codes.
• Perform and review reconciliations for bank and balance sheet accounts, vendors and inventory.
• Assist with bank communications regarding project accounts, balances, statements and related matters.
• Support the Senior Finance & Admin Officer during audits and prepare schedules in the required format.
• Review petty cash reconciliations and ensure compliance with cost principles.
• Process payment requests for vendors, consultants, staff reimbursements, journals and liquidations.
• Verify that costs are charged to correct codes before releasing to the accounting system.
• Review vendor selection analyses for procurement compliance.
• Ensure statutory payments are processed and paid on time per Philippine law and policies.
• Assist with pre-award reviews and site visits for recipients or partners as needed.
• Perform other duties as assigned.

Skills

Financial analysis

Cost savings

Grants management

Budgeting

General ledger

Tax knowledge

Deadline management

Confidential data handling

English communication

Collaboration

Education

Bachelor's degree in accounting

Job description

ABOUT FHI 360

FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. Our staff of more than 2,000 experts work in over 50 countries around the world.

PROJECT OVERVIEW

Meeting Targets and Maintaining Epidemic Control (EpiC) in the Philippines is a multi-year global project funded by the U.S. President's Emergency Plan for AIDS Relief and the U.S. Department of State. The Philippines portfolio includes HIV and Global Health Security 2 projects. EpiC-HIV provides strategic technical assistance and direct service delivery to improve HIV case finding, prevention, treatment programming, and viral load suppression, while strengthening the capacity of local community-based organizations and collaboration with the Government of the Philippines. EpiC Global Health Security supports national multisectoral platforms in strengthening health and surveillance systems for zoonotic diseases, pathogens, and antimicrobial resistance.

JOB SUMMARY

The Finance Officer reports to the Senior Finance & Admin Officer and provides finance support to the project. The role processes and records financial transactions, reviews travel and administrative documents, maintains finance files, and supports monitoring and reporting requirements. The position helps ensure that financial and activity records comply with FHI 360 policies and procedures and applicable donor rules and regulations.

KEY RESPONSIBILITIES

• Conduct pre-audits of vouchers, invoices, travel expense reports, and supporting documents for project-funded payments, and verify that appropriate account codes are recorded.
• Perform and review reconciliations for bank accounts, balance sheet accounts, vendors, inventory, and other relevant accounts.
• Assist with bank communications concerning project accounts, balances, checkbook requests, bank statements, and related matters.
• Support the Senior Finance & Admin Officer during audits and prepare schedules in the agreed format.
• Review and conduct spot checks and reconciliations of petty cash in accordance with FHI 360 and donor requirements.
• Review and process payment requests for vendors, consultants, and staff reimbursements, as well as journal entries and liquidations, to ensure that documentation and processes meet FHI 360 cost principle requirements.
• Review accounting transactions to confirm that costs are charged to the correct codes before release to the accounting system.
• Review vendor selection analyses and verify adherence to procurement requirements.
• Ensure statutory payments are processed and paid on time in accordance with Philippine law and FHI 360 policies and procedures.
• When needed, support pre-award reviews and site visit reviews for qualifying recipients or implementing partners in accordance with established FHI 360 procedures.
• Perform other appropriate duties and responsibilities as assigned.

REQUIRED SKILLS AND COMPETENCIES

• Strong analytical, numerical, critical-thinking, and problem-solving skills.
• Proactive ability to identify cost savings, cost avoidance, and efficiency opportunities.
• Familiarity with U.S. Government-funded projects and grants management policies and procedures.
• Ability to interpret financial and quantitative information and reports.
• Knowledge of Philippine taxation, national and local business regulations, and statutory requirements.
• Ability to manage tight deadlines and a high volume of work with minimal supervision.
• Ability to work collaboratively and sensitively in a multidisciplinary and multicultural environment.
• Strong written and spoken English communication skills and well-developed computer skills.
• Budget development and general ledger skills, with knowledge of generally accepted accounting, budgeting, and fiscal control principles and practices.
• Ability to handle complex and confidential information with discretion.

EDUCATION

Bachelor's degree in accounting or equivalent.

EXPERIENCE

Five to seven years of relevant experience, including at least two years of experience in financial management and reporting and one to two years of experience in grants management. The candidate should be articulate, professional, and able to communicate clearly and positively with clients and staff.

TRAVEL REQUIREMENTS

Occasional travel may be required to support program teams in processing eligible travel reimbursements and related provisions.

SALARY

The expected hiring salary range for this role is PHP 720 ,000 - 840,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

IMPORTANT NOTE

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

EQUAL OPPORTUNITY AND SAFETY STATEMENTS

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [e-mail]. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [e-mail]. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/language balance.