Pooling: Head of Project (Filipino Nationals Only)

Accion Contra el Hambre; Manila; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Action Against Hunger Philippines seeks a capable Project Manager to oversee program cycle management across WASH, nutrition, food security and livelihoods. You will coordinate with the Head of Base, MEAL, Technical Coordinators and external stakeholders to plan, implement and monitor activities in line with donor guidelines.

The role requires strong reporting, data management and coordination skills, with at least 5 years of INGO experience and fluency in English and Filipino.

Qualifications

• Master’s degree in Economics, Sociology, International Development, Political Science or International Relations.
• Experience in INGO project management and humanitarian contexts.
• Excellent English and Filipino speaking and writing skills; local language knowledge advantageous.
• Ability to write technical donor reports and proposals in English.
• Knowledge of donor guidelines and procedures; independent work ability.

Responsibilities

• Direct oversight of planning, management, supervision and implementation of projects.
• Ensure alignment with donor guidelines and Action Against Hunger standards.
• Lead or support quality proposals and reports for Head of Base.
• Develop monitoring and evaluation with MEAL coordination.
• Represent the organization in meetings with stakeholders and partners.

Skills

Project management

Donor reporting

Data analysis

Coordination

Capacity building

Partnerships

English & Filipino

Security management

Humanitarian work

Education

Master’s degree in Economics, Sociology, International Development, Political Science or International Relations

Tools

Donor guidelines

Job description

Objective 1: Project cycle management

• Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) directly reporting to the Head of Base and in coordination with the sectorial referents and Technical Coordinator and other departments in a timely manner.
• Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
• Lead and/or support the writing of quality proposals and reports as needed and requested by the Head of Base.
• Ensure mainstreamed cross-cutting issues in the planned activities in coordination and consultation with the Head of Base, Technical Leads of the project, other departments, and the Technical Coordinator.
• Development and organisation of adequate monitoring and evaluation of all the activities in coordination with the MEAL Coordinator.

Objective 2: Program development and strategy planning

• Systematically assess WASH/Nutrition/Food Security and Livelihoods context, needs/gaps and related issues in the implementation areas and develop and propose ideas to the Head of Base. This will include innovative approaches, systems, and technology in Action Against Hunger’s key areas of expertise.
• Assess the pertinence and feasibility of Nutrition and WASH interventions in the area, in coordination with the Technical Coordinator/s and in discussions with various stakeholders in the humanitarian sphere and other relevant actors.

Objective 3: Monitoring, Evaluation, Reporting, and Capitalisation

• Ensure and lead the data on regular basis using the monitoring tool, analyse and write monitoring reports.
• Ensure integrity and timeliness of collection, analysis of monitoring data, and archiving of supporting document, reports and assessment/surveys such as Source of Verifications (SoVs) and justification final reports.
• Prepare APR tools for project(s) in coordination/consultation with MEAL Coordinator and ensure submission of timely monthly APR and other periodic reports to the Head of Base who will validate the same.
• Prepare quality interim, final and other ad-hoc reports requested by the mission and the Head of Base.
• Capitalize all the project experiences and lessons learnt in coordination with the Head of Base

Objective 4: Representation and Coordination

• Holding regular meetings with the project staff and attending mission management team and prepare minutes of meetings
• Participate in meetings with the relevant stakeholders and partners as needed and as requested by Head of Base
• Develop and maintain relationships with key food distribution, nutrition, food security stakeholders at a technical level, including donors, government authorities, international and local organisations, partners, beneficiaries and other external actors under the supervision of the Head of Base and in coordination with Technical Coordinator.
• Provide data and information/inputs for any communication-related activities to the Head of Base and Communications Department
• Participate at technical level in negotiations with external actors in coordination with the Operations Coordinator and/or Technical Coordinator
• Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
• Ensure project(s) related information are shared with cluster in coordination and consultation with the Head of Base, and MEAL Coordinator
• If needed, represent the organization in relevant working groups/clusters in sectors the project works into and echo results to Head of Base
• Ensure regular updating to Head of Base of project activities, meetings attended, partnerships formed, and other relevant activities, both planned and spontaneous, all essential in creating synergies in Base operations

Objective 5: Managing of project-specific Admin, HR, Logistics and Security matters

• Ensure the supervision and control of expenses related with the activities of the project(s) (procurement planning and close monitoring and feed backing on Financial Management Tool).
• Coordinate the budget forecast and follow up and participate in the design of new budgets.
• Ensure the application of the Log Kit forms and procedures pertaining to the supply chain, procurement, transportation/movement, and warehousing.
• Proper planning and management of assigned staff and conduct regular performance assessment of the staff managed directly.
• Comply with HR policies and systems established in the mission.
• Comply with the necessary branding and communications guidelines of the organization.
• Work with relevant departments in monitoring and following through of attaining the agreed objectives.
• Ensure to foster conducive working relationships within the team, and a collaborative environment for the project.
• With proper conflict management skills, ensure open communication and quick action to potential team issues/concerns.
• Adhere to the Mission Reporting system and submit the reports requested on-time
• Respect the security rules of Action Against Hunger and coordinate with the Logistics Coordinator for any security issues relating to work
• Report any security or other incidents in the field that may interrupt project activities directly to Head of Base and Logistics Coordinator
• Ensure the respect and compliance of the mission security rules by the Security Focal.

• Master’s degree in Economics, Sociology, International Development, Political Science or International Relations
• Knowledge of project management including financial management tools, logistics and security management.
• Ability to write technical donor reports and proposals in English.
• Training and capacity building experience.
• Good analytical skills and a good understanding of the problematic of conflict / crisis.
• Knowledge in partnerships development and alliances is desirable.
• Knowledge of donor’s landscape in the Philippines
• Strong Knowledge in Humanitarian/ cooperation/international relationship
• Strong skills in coordination, program management, mentoring, coaching and capacity building.
• Experience in managing projects with an INGO.
• Knowledge of donor guidelines and procedures. Should be able to work independently and with minimal supervision from the capital office
• Previous experience of at least 5 years in a similar position.
• Experience in managing and supervising administration/finance, logistics, HR, programs and security staff.
• Experience in dealing with high level authorities and representation. Managing partners and consortium.
• Experience in working and managing teams and resources in insecure context with capacity to face a stressful situation.
• Additional experience in working with conflict and climate crisis affected population and communities in the Philippines. Having cluster leadership experience is desirable.
• Experience in representation, community’s development and participation, institutional development and setting up of partnerships with local partners
• Excellent English and Filipino speaking and writing skills required. Knowledge of local language is an advantage.

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.