Finance & Clinic Operations Assistant

Private Advertiser; Santo Niño 1st; On-site; PHP 335,000 - 580,000; Full time

Job summary

Private Advertiser is seeking a highly organised Finance & Clinic Operations Assistant to support our specialist surgical clinic. You will combine finance, clinic operations, executive support and business administration to keep daily activities running smoothly and ensure accurate financial records.

In this role you will process invoices, manage records, assist with patient billing, stock checks and SOP updates while working closely with the doctor and management in a fast-paced healthcare

Qualifications

• 1–3 years of accounting, finance or administrative experience.
• Experience with bookkeeping and reconciliations.
• Proficient in Microsoft Excel and Google Sheets.

Responsibilities

• Process supplier invoices and payment requests.
• Organise receipts and supporting documents.
• Monitor clinic inventory and stock checks.
• Support patient billing and financial counselling.
• Prepare monthly accounting documents and reports.
• Maintain financial records and SOP updates.

Skills

Accounting and finance experience

Excel & Google Sheets

Bookkeeping & reconciliations

Education

Diploma or Degree in Accounting or Business Admin

Job description

We are seeking a highly organised, detail-oriented and proactive Finance & Clinic Operations Assistant to join our specialist surgical clinic.

This is a dynamic role that combines finance, clinic operations, executive support and business administration. You will work closely with the doctor and management to ensure smooth daily operations while maintaining accurate financial records and supporting continuous process improvements.

If you enjoy taking ownership, solving problems and working in a fast-paced healthcare environment, we would love to hear from you.

Key Responsibilities

Finance Administration

• Process supplier invoices and payment requests

• Organise receipts and supporting documents

• Track company expenses and reimbursements

• Assist with bank reconciliations and contra entries

• Monitor petty cash and daily cash reconciliation

• Match invoices with purchase orders and delivery orders

• Follow up on outstanding invoices and payments

• Prepare documents for monthly accounting

• Maintain organised digital and physical financial records

Clinic Operations

• Verify insurance eligibility and TPA benefits

• Assist with patient billing and financial counselling

• Prepare admission documents and financial paperwork

• Monitor medication and clinic inventory

• Coordinate supplier orders and deliveries

• Assist with stock checks and inventory reconciliation

• Ensure clinic records and documentation are properly maintained

Administrative Support

• Organise contracts, receipts and important business documents

• Track recurring payments, licences and renewal dates

• Prepare spreadsheets and simple management reports

• Maintain filing systems and ensure documents are easily retrievable

• Coordinate appointments, deliveries and vendor communication

• Assist with business improvement projects and SOP updates

• Handle confidential information professionally

Requirements

• Diploma or Degree in Accounting, Business Administration or related field

• 1-3 years of accounting, finance or administrative experience

• Experience with bookkeeping and reconciliations

• Proficient in Microsoft Excel and Google Sheets

• Healthcare or clinic experience is an advantage but not essential

We Are Looking For Someone Who

• Able to commit to a 5.5-day work week, including Saturday half-day.

• Takes initiative and works independently

• Has excellent attention to detail and accuracy

• Is organised, responsible and trustworthy

• Enjoys solving problems and improving processes

• Communicates confidently with patients, doctors, suppliers and colleagues

• Is able to multitask effectively in a fast-paced environment

• Maintains professionalism and confidentiality at all times

If you are looking for a meaningful role where you can contribute to both the financial and operational success of a growing specialist clinic, we welcome your application.