Finance and Administration Manager

Private Advertiser; Santa Rosa; On-site; PHP 900,000 - 1,600,000; Full time

Job summary

Private Advertiser in the Philippines seeks a Finance and Admin Manager to oversee financial controls, project cost accounting, tax compliance, and back-office operations across active construction projects.

You will manage cash flow, progress billings, subcontractor payables, payroll, and regulatory filings, while coordinating audits and asset protection. The role requires a CPA or deg and at least 5 years in finance with supervisory exposure in PCAB-licensed firms.

Qualifications

• Bachelor's degree in Accountancy, Finance, or Business Administration; CPA preferred.
• Min 5 years finance/admin experience, with at least 3 years in a supervisory role within a PCAB-licensed construction/engineering firm.
• Proven mastery of construction progress billing, project cost control, and BIR tax rules for contractors.
• Strong MS Excel, QuickBooks/SAP/Xero, and tax e-filing systems (eFPS/eBIRForms).

Responsibilities

• Oversee full-cycle construction accounting, including cost tracking per project, WIP reporting, and retention money tracking
• Prepare progress billings based on approved accomplishments, SOWD, and client milestones
• Review subcontractor payments, supplier invoices, material purchases, and PCF liquidations
• Direct project cash flow forecasting, monitor down payments, amortizations, and retention releases
• Ensure adherence to BIR tax requirements, particularly EWT and VAT filings
• Oversee payroll processing and statutory remittances (SSS, PhilHealth, Pag-IBIG)
• Lead administrative prep for PCAB license renewals, DOLE compliance, PEZA permits, and local clearances
• Coordinate external financial audits, BIR queries, tax planning, and bank relationships
• Oversee fleet management, vehicle registrations, fuel monitoring, and asset depreciation schedules
• Manage insurance and bonds for contracts and assets

Skills

Construction cost accounting

Progress billing

BIR tax rules

Cash flow management

MS Excel

QuickBooks/SAP/Xero

Education

Bachelor's degree in Accountancy/Finance/Business Admin (CPA preferred)

Tools

QuickBooks

SAP

Xero

Job description

About the role

The Finance and Admin Manager oversees all financial controls, project cost accounting, statutory compliance, site administrative logistics, and back-office operations. This role ensures financial stability across active construction projects by maintaining cash flow, expediting progress billings, managing subcontractor payables, and safeguarding corporate assets.

Key responsibilities

• Manage full-cycle construction accounting, including cost tracking per project, Work-in-Progress (WIP) reporting, and retention money tracking

• Prepare and process progress billings based on approved accomplishment reports, statement of work done (SOWD), and client milestone schedules

• Review subcontractor payment applications, supplier invoices, material purchases orders, and site petty cash fund (PCF) liquidations

• Direct project cash flow forecasting, monitoring project down payments, amortizations, performance bonds, and retention releases

• Ensure strict adherence to BIR tax requirements, particularly contractor expanded withholding taxes (EWT) and VAT filings

• Oversee site and head office payroll processing along with timely statutory remittances (SSS, PhilHealth, Pag-IBIG)

• Lead administrative preparation for annual PCAB license renewals, DOLE labor compliance, PEZA permits (if applicable), and local government business clearances

• Coordinate external financial audits, BIR queries, tax planning, and bank/lending relationship

• Oversee corporate fleet management, including vehicle registrations, fuel monitoring, equipment logs, and maintenance for site logistics assets

• Manage Contractor's All Risk Insurance (CARI), surety bonds, commercial liability policies, and asset depreciation schedules

About you

• Bachelor's degree in Accountancy, Finance, or Business Administration (CPA preferred)

• Minimum 5 years of finance and administration experience, with at least 3 years in a supervisory/managerial role within a PCAB-licensed construction or engineering firm

• Proven mastery of construction progress billing, project cost control, BIR tax rules for contractors, site petty cash handling, and equipment fleet administration

• High proficiency in MS Excel, Quickbooks/SAP/Xero, and tax e-filing systems (eFPS/eBIRForms)