Finance & Admin Associate

AF Superstars; Tagum; On-site; PHP 223,000 - 502,000; Full time

Job summary

Anytime Fitness Superstars seeks a meticulous Finance & Admin Associate to manage payroll, petty cash, reimbursements, expense reconciliation, and daily sales reporting, while overseeing procurement, document control, and SOP adherence to keep the club running with precision.

You will support club management with reporting, scheduling, and logistics, acting as the backbone for accurate, timely administrative operations in a high-demand fitness environment.

Responsibilities

• Payroll management: process payrolls with zero delay, zero error; apply statutory deductions (SSS, PhilHealth, Pag-IBIG).
• Petty cash handling: maintain and monitor petty cash with full documentation and timely liquidation.
• Fund requests & reimbursements: prepare and submit timely requests with full supporting documents; track disbursement flow.
• Expense monitoring & reconciliation: ensure accurate coding, clean audit trails, monthly reconciliation with Finance Manager & Compliance & Audit Manager.
• Sales reporting: reconcile POS, bank deposits, and cash logs daily; report with clarity and zero variance vs. actual.
• Procurement, purchasing & inventory: own full procurement cycle from sourcing vendors to delivery and inventory accuracy; maintain vendor database.
• Document control: file, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.
• Compliance & SOP adherence: ensure all back-office practices meet internal protocols and government regulations.
• Club support: assist Club Manager with reporting, scheduling, logistics coordination, and tasks that keep the club running smoothly.

Job description

Run the Numbers. Own the Back-End Engine. Deliver Operational Precision.

This is not your average back-office role. At Anytime Fitness Superstars, Finance & Admin Associates are the financial backbone and process guardians of each club. If you're a detail-obsessed, accountability-driven operator who thrives on structure, accuracy, and quiet excellence, this is your arena.

If you're passive, inconsistent, or sloppy with data, do not apply.

THE MISSION

To execute seamless day-to-day financial operations, ensure airtight reporting and compliance, and support club management through sharp administrative execution. This role is about protecting the numbers, enforcing process integrity, and enabling frontline teams to perform without friction.

FINANCE RESPONSIBILITIES

1. Payroll Management

- Process payrolls with zero delay, zero error.

- Ensure accurate application of statutory deductions (SSS, PhilHealth, Pag-IBIG).

- Own the process, from timekeeping checks to final disbursement.

2. Petty Cash Handling

- Maintain and monitor petty cash with full documentation and timely liquidation.

- Zero tolerance for untracked spend.

3. Fund Requests & Reimbursements

- Prepare and submit timely requests with full supporting documents.

- Track disbursement flow and follow up with urgency.

4. Expense Monitoring & Reconciliation

- Ensure accurate coding, clean audit trails, and monthly reconciliation with the Finance Manager & Compliance & Audit Manager.

- Maintain daily and weekly financial hygiene, no gaps, no loose ends.

5. Sales Reporting

- Reconcile POS, bank deposits, and cash logs daily.

- Report with clarity and zero variance vs. actual.

ADMINISTRATIVE OPERATIONS

1. Procurement, Purchasing & Inventory

- Own the full procurement cycle from sourcing vendors, securing quotations, negotiating terms, and placing orders to ensuring timely delivery and inventory accuracy.

- Maintain an updated vendor database with performance ratings and price benchmarks.

- Track supply levels to avoid downtime or overstocking; your precision keeps the club running lean and smooth.

2. Document Control

- File, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.

3. Compliance & SOP Adherence

- Ensure all back-office practices met internal protocols and government regulations.

- No shortcuts. No missed deadlines.

4. Club Support

- Assist Club Manager with reporting, scheduling, logistics coordination, and any task that keeps the club running like a machine.

YOU ARE:

Obsessed with accuracy, structure, and on-time delivery.

A silent enforcer, you catch what others miss.

Comfortable juggling tasks but never dropping the ball.

Not just a finance admin, you're the stabilizer of the club's engine room.

Someone who thrives in order, process and proactive execution.

DO NOT APPLY IF:

You need to be reminded to meet deadlines.

You're okay with an estimate only.

You get flustered when there are 5 tasks in motion.

You treat documentation as optional.

You're looking for a quiet role where you can hide.

This is a role for finance operators who understand the weight of backend discipline. Your accuracy feeds payroll. Your speed enables purchases. Your numbers power leadership decisions.

If not, don't waste your time or ours.