Finance & Admin Associate (DVO)

Anytime Fitness; Davao City; On-site; PHP 201,000 - 357,000; Full time

Job summary

Anytime Fitness is seeking a Finance & Admin Associate in Davao City to manage payroll, petty cash, and procurement with accuracy and discipline. You will ensure compliance and support club operations through precise back-end administration.

The role emphasizes detail-oriented execution, timely reporting, and maintaining audit-ready records to empower frontline teams and leadership.

Qualifications

• Familiarity with payroll processes and statutory deductions.
• Strong attention to detail and error-free reporting.
• Ability to manage multiple admin tasks with deadlines.

Responsibilities

• Manage payroll processing and statutory deductions.
• Handle petty cash with documentation and timely liquidation.
• Process fund requests and reimbursements with complete supporting documents.
• Oversee procurement cycle: sourcing, quotations, negotiations and delivery.
• Maintain document control for receipts, invoices, and compliance documents.
• Ensure compliance with SOPs and government regulations; assist in reporting and scheduling.

Skills

Payroll processing

Financial accuracy

Administrative coordination

Vendor management

Education

Accounting/Finance education

Tools

Excel

Accounting software

Job description

About the job Finance & Admin Associate (DVO)

Run the Numbers. Own the Back-End Engine. Deliver Operational Precision.

This is not your average back-office role. At Anytime Fitness Superstars, Finance & Admin Associates are the financial backbone and process guardians of each club. If you're a detail-obsessed, accountability-driven operator who thrives on structure, accuracy, and quiet excellence, this is your arena.

To execute seamless day-to-day financial operations, ensure airtight reporting and compliance, and support club management through sharp administrative execution. This role is about protecting the numbers, enforcing process integrity, and enabling frontline teams to perform without friction.

FINANCE RESPONSIBILITIES

1. Payroll Management

- Ensure accurate application of statutory deductions (SSS, PhilHealth, Pag-IBIG).

- Own the process, from timekeeping checks to final disbursement.

2. Petty Cash Handling

- Maintain and monitor petty cash with full documentation and timely liquidation.

- Zero tolerance for untracked spend.

3. Fund Requests & Reimbursements

- Prepare and submit timely requests with full supporting documents.

- Track disbursement flow and follow up with urgency.

- Ensure accurate coding, clean audit trails, and monthly reconciliation with the Finance Manager & Compliance & Audit Manager.

- Maintain daily and weekly financial hygiene, no gaps, no loose ends.

- Reconcile POS, bank deposits, and cash logs daily.

- Report with clarity and zero variance vs. actual.

ADMINISTRATIVE OPERATIONS

- Own the full procurement cycle from sourcing vendors, securing quotations, negotiating terms, and placing orders to ensuring timely delivery and inventory accuracy.

- Maintain an updated vendor database with performance ratings and price benchmarks.

- Track supply levels to avoid downtime or overstocking; your precision keeps the club running lean and smooth.

2. Document Control

- File, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.

3. Compliance & SOP Adherence

- Ensure all back-office practices meet internal protocols and government regulations.

- No shortcuts. No missed deadlines.

- Assist Club Manager with reporting, scheduling, logistics coordination, and any task that keeps the club running like a machine.

YOU ARE:

Obsessed with accuracy, structure, and on-time delivery.

A silent enforcer, you catch what others miss.

Comfortable juggling tasks but never dropping the ball.

Not just a finance admin, you're the stabilizer of the club's engine room.

Someone who thrives in order, process, and proactive execution.

DO NOT APPLY IF:

You need to be reminded to meet deadlines.

You're okay with an estimate only.

You get flustered when there are 5 tasks in motion.

You treat documentation as optional.

You're looking for a quiet role where you can hide.

This is a role for finance operators who understand the weight of backend discipline. Your accuracy feeds payroll. Your speed enables purchases. Your numbers power leadership decisions.