Finance & Admin Associate (ZA)

Anytime Fitness; Vincenzo A. Sagun; On-site; PHP 300,000 - 420,000; Full time

Job summary

Anytime Fitness in the Philippines is seeking a Finance & Admin Associate to run day-to-day financial operations, ensure airtight reporting, and support club management through precise administrative execution. If you thrive on accuracy, enjoy enforcing process integrity, and can manage payroll, procurement, compliance, and monthly reconciliations with calm reliability, this is your role.

This is a role for detail-obsessed operators who safeguard numbers and keep the club's engine running

Qualifications

• Detail-oriented finance operator who protects numbers and enforces process integrity.
• Ability to execute payroll, reimbursements, and daily financial tasks with zero errors.
• Experience in monthly reconciliations, reporting, and audit readiness.

Responsibilities

• Payroll management with accurate deductions and timely disbursement.
• Petty cash handling with full documentation and timely liquidation.
• Procurement, purchasing, and inventory management with vendor coordination.
• Document control and compliance with SOPs and regulations.
• Club support: reporting, scheduling, and logistics coordination for smooth operations.
• Sales reporting: reconcile POS, bank deposits, and cash logs with zero variance.

Skills

Payroll processing

Financial reporting

Expense reconciliation

Procurement

Document control

Compliance awareness

Tools

Excel

Accounting software

Job description

Run the Numbers. Own the Back-End Engine. Deliver Operational Precision.

This is not your average back-office role. At Anytime Fitness Superstars, Finance & Admin Associates are the financial backbone and process guardians of each club. If you're a detail-obsessed, accountability-driven operator who thrives on structure, accuracy, and quiet excellence, this is your arena.

If you're passive, inconsistent, or sloppy with data, do not apply.

THE MISSION

To execute seamless day-to-day financial operations, ensure airtight reporting and compliance, and support club management through sharp administrative execution. This role is about protecting the numbers, enforcing process integrity, and enabling frontline teams to perform without friction.

FINANCE RESPONSIBILITIES

• Payroll Management
  Process payrolls with zero delay, zero error.
  Ensure accurate application of statutory deductions (SSS, PhilHealth, Pag-IBIG).
  Own the process, from timekeeping checks to final disbursement.
• Petty Cash Handling
  Maintain and monitor petty cash with full documentation and timely liquidation.
  Zero tolerance for untracked spend.
• Fund Requests & Reimbursements
  Prepare and submit timely requests with full supporting documents.
  Track disbursement flow and follow up with urgency.
• Expense Monitoring & Reconciliation
  Ensure accurate coding, clean audit trails, and monthly reconciliation with the Finance Manager & Compliance & Audit Manager.
  Maintain daily and weekly financial hygiene, no gaps, no loose ends.
• Sales Reporting
  Reconcile POS, bank deposits, and cash logs daily.
  Report with clarity and zero variance vs. actual.

ADMINISTRATIVE OPERATIONS

• Procurement, Purchasing & Inventory
  Own the full procurement cycle from sourcing vendors, securing quotations, negotiating terms, and placing orders to ensuring timely delivery and inventory accuracy.
  Maintain an updated vendor database with performance ratings and price benchmarks.
  Track supply levels to avoid downtime or overstocking; your precision keeps the club running lean and smooth.
• Document Control
  File, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.
• Compliance & SOP Adherence
  Ensure all back-office practices meet internal protocols and government regulations.
  No shortcuts. No missed deadlines.
• Club Support
  Assist Club Manager with reporting, scheduling, logistics coordination, and any task that keeps the club running like a machine.

YOU ARE:

• Obsessed with accuracy, structure, and on-time delivery.
• A silent enforcer, you catch what others miss.
• Comfortable juggling tasks but never dropping the ball.
• Not just a finance admin, you're the stabilizer of the club's engine room.
• Someone who thrives in order, process, and proactive execution.

DO NOT APPLY IF:

• You need to be reminded to meet deadlines.
• You're okay with an estimate only.
• You get flustered when there are 5 tasks in motion.
• You treat documentation as optional.
• You're looking for a quiet role where you can hide.

This is a role for finance operators who understand the weight of backend discipline. Your accuracy feeds payroll. Your speed enables purchases. Your numbers power leadership decisions.