Finance & Admin Associate (BGO)

Anytime Fitness; Baguio; On-site; PHP 279,000 - 424,000; Full time

Job summary

Anytime Fitness in Baguio is seeking a Finance & Admin Associate to oversee payroll processing, daily financial operations, and back-office administration. You will ensure accurate reporting, maintain audit-ready records, and support club management with procurement, vendor relations, and compliance tasks.

The role requires meticulous attention to detail, discipline in adhering to SOPs, and the ability to keep the club’s engine running smoothly through precise financial operations.

Qualifications

• Detail-oriented with focus on accuracy and timely delivery.
• Experience with payroll, petty cash, and expense reimbursement processes.
• Ability to reconcile balances and maintain audit-ready records.
• Strong procurement and vendor management capabilities.
• Knowledge of SOPs and compliance in back-office operations.

Responsibilities

• Payroll management, including deductions and disbursement.
• Petty cash handling with full documentation.
• Process fund requests and reimbursements with proper supporting documents.
• Manage procurement cycle: sourcing, quotes, terms, and delivery.
• Maintain vendor database and track inventory levels.
• Document control for receipts and compliance documents.
• Ensure compliance with SOPs and government regulations; assist reporting and scheduling.

Skills

Payroll management

Financial reporting

Data accuracy

Process governance

Administrative coordination

Job description

About the job Finance & Admin Associate (BGO)

Run the Numbers. Own the Back-End Engine. Deliver Operational Precision.

This is not your average back-office role. At Anytime Fitness Superstars, Finance & Admin Associates are the financial backbone and process guardians of each club. If you're a detail-obsessed, accountability-driven operator who thrives on structure, accuracy, and quiet excellence, this is your arena.

If you're passive, inconsistent, or sloppy with data, do not apply.

THE MISSION

To execute seamless day-to-day financial operations, ensure airtight reporting and compliance, and support club management through sharp administrative execution. This role is about protecting the numbers, enforcing process integrity, and enabling frontline teams to perform without friction.

FINANCE RESPONSIBILITIES

• 1. Payroll Management
  • Ensure accurate application of statutory deductions (SSS, PhilHealth, Pag-IBIG).
  • Own the process, from timekeeping checks to final disbursement.
• 2. Petty Cash Handling
  • Maintain and monitor petty cash with full documentation and timely liquidation.
  • Zero tolerance for untracked spend.
• 3. Fund Requests & Reimbursements
  • Prepare and submit timely requests with full supporting documents.
  • Track disbursement flow and follow up with urgency.
  • Ensure accurate coding, clean audit trails, and monthly reconciliation with the Finance Manager & Compliance & Audit Manager.
  • Maintain daily and weekly financial hygiene, no gaps, no loose ends.
  • Reconcile POS, bank deposits, and cash logs daily.
  • Report with clarity and zero variance vs. actual.

ADMINISTRATIVE OPERATIONS

• Own the full procurement cycle from sourcing vendors, securing quotations, negotiating terms, and placing orders to ensuring timely delivery and inventory accuracy.
• Maintain an updated vendor database with performance ratings and price benchmarks.
• Track supply levels to avoid downtime or overstocking; your precision keeps the club running lean and smooth.
• 2. Document Control
  • File, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.
• 3. Compliance & SOP Adherence
  • Ensure all back-office practices meet internal protocols and government regulations.
  • No shortcuts. No missed deadlines.
  • Assist Club Manager with reporting, scheduling, logistics coordination, and any task that keeps the club running like a machine.

YOU ARE:

Obsessed with accuracy, structure, and on-time delivery.

A silent enforcer, you catch what others miss.

Comfortable juggling tasks but never dropping the ball.

Not just a finance admin, you're the stabilizer of the club's engine room.

Someone who thrives in order, process, and proactive execution.

DO NOT APPLY IF:

You need to be reminded to meet deadlines.

You're okay with an estimate only.

You get flustered when there are 5 tasks in motion.

You treat documentation as optional.

You're looking for a quiet role where you can hide.

This is a role for finance operators who understand the weight of backend discipline. Your accuracy feeds payroll. Your speed enables purchases. Your numbers power leadership decisions.