Finance Admin Assistant

Nexus Recruitment Group; Makati; On-site; PHP 223,000 - 357,000; Full time

Job summary

Nexus Recruitment Group is seeking a detail-oriented Finance Admin Staff to support finance operations and office administration. You will handle invoice processing, expense reimbursements, and coordinate with suppliers while ensuring audit-ready records.

The role involves assisting with PwC and BIR audits and maintaining organized financial documentation. On-site work setup with a 12-month contract is provided.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 6 months experience in finance processes.
• Proficient in Microsoft Excel and document management systems.
• Strong attention to detail with organizational and multitasking abilities.
• Effective communication and interpersonal skills.

Responsibilities

• Receive, log, and verify supplier invoices and employee expense reimbursements.
• Coordinate with suppliers to resolve discrepancies and payment concerns.
• Organize and maintain digital and physical financial records for audit compliance.
• Assist with PwC and BIR audit requirements by preparing audit-ready files and confirmations.
• Provide administrative support to the finance team as required.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Document management systems

Job description

Job Overview:

We are seeking a detail-oriented and proactive Finance Admin Staff to support our finance operations and office administration. This role is responsible for maintaining accurate financial records, handling invoice and expense claim processing, and ensuring efficient coordination with suppliers and auditors.

Key Responsibilities:

• Receive, log, and verify supplier invoices and employee expense reimbursements.
• Coordinate with suppliers to resolve discrepancies, documentation issues, or payment concerns.
• Organize and maintain both digital and physical financial records for easy retrieval and audit compliance.
• Assist with PwC and BIR audit requirements by preparing audit-ready files, managing sample pullouts, and providing necessary confirmations.
• Provide administrative and clerical support to the finance team as required.

Qualifications:

• Bachelors degree in Accounting, Finance, Business Administration, or a related field (or equivalent work experience).
• Minimum of 6 months experience in finance processes and procedures, preferably in a similar role.
• Proficient in Microsoft Excel and document management systems.
• Strong attention to detail with excellent organizational and multitasking skills.
• Effective communication and interpersonal skills; able to work well with different teams.

Job Type:

Temporary (12-month contract)

Work Setup:

On-site