Facilities Supervisor | Cyberpark, Cubao

IBEX Global Solutions (Philippines) Inc.; Manila; On-site; PHP 420,000 - 600,000; Full time

Job summary

IBEX GLOBAL Solutions (Philippines) Inc. seeks a Facilities Supervisor to coordinate maintenance, repairs, and sanitation for IBEX facilities.

The role includes supervising housekeeping, managing procurement of supplies, and overseeing external contractors for refurbishments. The candidate should have a minimum of three years in facility supervision, basic MEP knowledge, and a Supervisory Management Certificate.

Qualifications

• Minimum of three years Supervisory experience in Facility management.
• Experience in Preventive Maintenance and Facility operations is necessary.
• Basic knowledge of Mechanical, Electrical, and Plumbing operations.
• Experience in Project Management would be an asset.

Responsibilities

• Coordinates the Preventive Maintenance Program for assigned Office Buildings and other Properties.
• Supervises the Site Office Helpers/House Keeping/Janitorial services for the organization.
• Coordinates the acquisition and distribution of office supplies, appliances, equipment and furniture, and other related spares as required.
• Coordinates, repairs, rehabilitation and construction projects - Supervise/oversee planned refurbishing/maintenance works carried out by external contractors/tradesmen/laborers.
• Performs minor repair works/resolutions including repairs to infrastructure, plumbing, Air Conditioning, electrical facilities, photocopiers and other equipment, escalating to the manager when beyond competency.
• Responsible for daily walk-through of the facility, assessing problems and resolving/escalating solutions.
• Maintains inventory of spares and keys/lockers; ensures maintenance of clean and safe premises.

Skills

Supervisory experience

Project Management

Preventive Maintenance

Facility operations

MEP basics

Education

Associate degree or Diploma in Construction or Electrical (or related field)

Supervisory Management Certificate

Job description

Overview

The Facilities Supervisor is responsible for coordinating all aspects of the equipment and infrastructure maintenance, repair, upkeep, and general supervision to include sanitation of the assigned facility or facilities within the IBEX GLOBAL organization.

Responsibilities

• Coordinates the Preventive Maintenance Program for assigned Office Buildings and other Properties.
• Supervises the Site Office Helpers/House Keeping/Janitorial services for the organization.
• Coordinates the acquisition and distribution of office supplies, appliances, equipment and furniture, and other related spares as required.
• Coordinates, repairs, rehabilitation and construction projects - Supervise/oversee planned refurbishing/maintenance works carried out by external contractors/tradesmen/laborers.
• Performs minor repair works/resolutions where necessary to include repairs to infrastructure, plumbing, Air Conditioning, electrical facilities, as also photocopiers and other equipment, and escalating to the manager where it exceeds competency level.
• Responsible for daily walk-through of the facility, assessing for existing or developing problems/concerns and resolving/implementing/escalating for solutions.
• Ensures the continuous upkeep and cleanness of the facility, ensuring floors, carpet and trash are cared for on a regular schedule.
• Maintains inventory of necessary spares to support timely minor repair works.
• Maintain an inventory of all keys and lockers.
• Proactively seek out and implement Facilities improvement activities and projects.
• Regularly liaises with Site Director/Ops. Managers throughout the day for any open issues for resolve
• Communicate any unresolved service issues and challenges to the Facility Manager on a timely basis.
• Maintain a positive attitude and support IBEX GLOBAL’s commitment to Excellence.
• Execute all duties assigned to the highest standard and in a timely fashion.
• Perform all other duties as assigned.

Qualifications

• EDUCATION/EXPERIENCE: Associate degree or Diploma in Construction or Electrical (or related field)
• Must have a Supervisory Management Certificate.
• Minimum of three years Supervisory experience in Facility management.
• Experience in Project Management would be an asset.
• Experience in Preventive Maintenance and Facility operations is necessary.
• Basic knowledge of Mechanical, Electrical, and Plumbing operations.

COMPETENCIES

• Professional attitude, proactive, enthusiastic, disciplined, good work ethic.
• Excellent administrative, verbal, and written communication and interpersonal skills.
• Acute attention to detail, problem-solving, and multi-tasking skills.
• Project Management essential skills.
• Strong and effective analytical capabilities.
• Must be able to work independently and follow through on assignments with minimal supervision.
• Active listening and problem-solving skills. Proactive approach in initiating solutions to concerns.
• Ability to do physical activities (i.e., walking, standing, and lifting semi-heavy equipment)
• Ability to work on a flexible work schedule.
• Demonstrates professional outlook and strong attention to detail and exhibits disciplined work ethics
• Fosters relationships with other departments and focuses on Customer centricity.
• Proven team player

WORKING CONDITIONS

This role routinely uses standard office equipment such as computers, phones, and photocopiers. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to point, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, and the ability to adjust focus. This is a full-time position.

COMMITMENT TO ETHICS AND EQUAL EMPLOYMENT OPPORTUNITY

IBEX is proud to be an equal employment opportunity employer. Business activities including, but not limited to, hiring, promotion, and compensation are conducted in compliance with all applicable laws and without regard to race, color, ethnicity or national origin, gender, age, marital status, religion, political or union affiliation, sexual orientation, gender identity, disability status, pregnancy, genetics, veteran status, or any other basis protected by law.