Facilities Operations & Projects Coordinator

Advanced Energy Management Limited; Santa Rosa; On-site; PHP 502,200 - 837,000; Full time

Job summary

Advanced Energy Industries, Inc. is seeking a Facilities Coordinator to support the facilities management team with administrative tasks and as the main contact for facility-related requests.

The role involves coordinating maintenance activities, managing records and vendors, monitoring budgets, and assisting with reports and compliance to keep operations smooth. The position covers project and planning support while collaborating with cross-functional teams to address site-specific requirements

Qualifications

• Bachelor’s degree or associate degree in Business Administration, Facilities Management, or a related field.
• With 2-5 years of administrative experience, preferably within facilities, property management, or office operations.
• Strong organizational skills with keen attention to detail and accuracy.
• Excellent verbal and written communication skills in English, with the ability to interact effectively across all levels.
• Proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Strong problem-solving skills and a proactive, service-oriented mindset.
• Basic leadership and coordination skills, with the ability to support cross-functional initiatives.

Responsibilities

• Act as the frontline point of contact for facilities-related requests and inquiries; resolve issues.
• Coordinate and schedule routine inspections, preventive maintenance, and service appointments.
• Procure and manage office and facilities supplies to ensure uninterrupted daily operations.
• Participate in facilities meetings and support day-to-day cross-team coordination.
• Maintain accurate facilities records, including work orders, asset logs, and vendor documentation.
• Facilitate and monitor work permit processing per requirements.
• Prepare, consolidate, and distribute weekly/monthly APAC facilities reports.
• Assist in budget tracking by managing PRs/POs, invoices, and expenses.
• Support vendor coordination and maintain organized vendor files.

Skills

Strong organizational skills

Excellent English communication

Proficiency in Microsoft Office

Multi-tasking & time management

Problem-solving skills

Leadership & coordination basics

Cross-functional collaboration

Education

Bachelor’s or associate degree in Business Admin / Facilities Management

Job description

Advanced Energy Industries, Inc. is seeking a Facilities Coordinator to support the facilities management team with administrative tasks and as the main contact for facility-related requests.

The role involves coordinating maintenance activities, managing records and vendors, monitoring budgets, and assisting with reports and compliance to keep operations smooth. The position covers project and planning support while collaborating with cross-functional teams to address site-specific requirements