Facilities Coordinator

Advanced Energy; Carmen; On-site; PHP 279,000 - 446,400; Full time

Job summary

Advanced Energy in the Philippines is seeking a Facilities Coordinator to support our facilities management team with administrative tasks and daily operations. You will serve as the main contact for facility requests, coordinate maintenance activities, manage records and vendors, and assist with budget tracking and reports.

The role requires 2–5 years of relevant experience, a degree in a related field, and strong English communication.

Qualifications

• Bachelor’s or associate degree in Business Administration, Facilities Management, or related field.
• 2–5 years of administrative experience, preferably in facilities, property management, or office ops.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written English communication.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Responsibilities

• Act as primary contact for facilities-related requests and issue resolution.
• Coordinate inspections, preventive maintenance, and service appointments.
• Procure and manage office and facilities supplies to ensure smooth daily operations.
• Maintain facilities records, work orders, asset logs, and vendor documentation.
• Support budget tracking, PRs/POs, invoices, and expense monitoring.
• Assist in facility-related projects and cross-functional coordination.
• Ensure health, safety, and environmental regulatory compliance through proper documentation.

Skills

Strong organizational skills

Excellent English communication

Multitasking and time management

Proactive, service-oriented mindset

Problem solving

Cross-functional coordination

Education

Bachelor’s or associate degree in Business Administration or Facilities Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About Advanced Energy

Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductors and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award‑winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Job Summary

The Facilities Coordinator supports the facilities management team by handling administrative and clerical tasks to ensure smooth daily operations. This role serves as the main point of contact for facility‑related requests, coordinates maintenance activities, manages records and vendors, monitors budgets and supplies, and assists with reports, compliance, and ongoing facility projects.

Key Responsibilities

Frontline Coordination & Daily Operations

• Act as the primary point of contact for all facilities‑related requests, inquiries, and issue resolution
• Coordinate and schedule routine inspections, preventive maintenance, and service appointments
• Procure and manage office and facilities supplies to ensure uninterrupted daily operations
• Participate in facilities meetings and support day‑to‑day coordination across teams

Administrative & Records Management

• Maintain accurate and up‑to‑date facilities records, including work orders, asset logs, and vendor documentation
• Facilitate and monitor work permit processing in accordance with company and regulatory requirements
• Prepare, consolidate, and distribute weekly and monthly APAC facilities reports

Financial & Vendor Support

• Assist in budget tracking by managing purchase requests (PRs), purchase orders (POs), invoices, and expense monitoring
• Support vendor coordination and maintain organized vendor files and service records

Project & Planning Support

• Assist in facility‑related projects by coordinating meetings, preparing documentation, and tracking action items to completion
• Collaborate with cross‑functional teams to support facility improvements and initiatives
• Maintain familiarity with different workplace environments to effectively support site‑specific requirements

Compliance & Governance

• Ensure adherence to health, safety, and environmental regulations through proper documentation and coordination
• Support audits, inspections, and compliance reporting activities as required

Qualifications

• Bachelor’s degree or associate degree in Business Administration, Facilities Management, or a related field
• With 2-5 years of administrative experience, preferably within facilities, property management, or office operations
• Strong organizational skills with keen attention to detail and accuracy
• Excellent verbal and written communication skills in English, with the ability to interact effectively across all levels
• Proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast‑paced environment
• Strong problem‑solving skills and a proactive, service‑oriented mindset
• Basic leadership and coordination skills, with the ability to support cross‑functional initiatives

Compensation

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market‑based base pay, an annual pay‑for‑performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Equal Employment Opportunity (EEO)

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.