Facilities Operations & Admin Specialist

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 201,000 - 357,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a dedicated Administrative Assistant to support on-site facility operations in Taguig, Philippines. The role involves coordinating HVAC, lighting, plumbing, electrical systems, and building security, while serving as a liaison with vendors and service providers.

The position includes maintaining records of maintenance activities, processing invoices, and ensuring safety and compliance with company policies.

Qualifications

• Experience in facilities operations or administrative coordination.

Responsibilities

• Coordinate daily facility operations including HVAC, lighting, plumbing, electrical systems, and building security.
• Monitor building systems and respond promptly to facility issues or emergencies.
• Maintain accurate records of maintenance activities, work orders, and service requests.
• Coordinate and schedule maintenance services, repairs, and inspections with contractors.
• Obtain quotes for facility services and ensure contract compliance.
• Support implementation of health and safety programs and emergency preparedness plans.
• Assist in budget tracking for facility-related expenses.
• Respond to tenant inquiries and service requests in a timely, professional manner.

Skills

Administrative support

Vendor coordination

Budget tracking

Safety compliance

Tools

MS Office

Facilities software

Job description

Jones Lang LaSalle Incorporated is seeking a dedicated Administrative Assistant to support on-site facility operations in Taguig, Philippines. The role involves coordinating HVAC, lighting, plumbing, electrical systems, and building security, while serving as a liaison with vendors and service providers.

The position includes maintaining records of maintenance activities, processing invoices, and ensuring safety and compliance with company policies.