Facilities Coordinator, Soft Services | UP3600 | Raffles Place

PERSOL; Santo Niño 1st; On-site; PHP 2,301,000 - 2,756,000; Full time

Job summary

PERSOL is seeking a Facilities Coordinator to manage day-to-day operations, coordinate vendors, and support events. The role covers maintaining a clean, safe environment, supervising cleaning activities, and handling administrative duties.

The position is based at Raffles Place with standard business hours and a contract through 31 December 2028, renewable based on performance. The candidate should have at least 1 year of FM/Coordinator experience, strong communication, and proficiency with MS

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to respond to complex inquiries or complaints from clients, line management and supply chain
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, PowerPoint, CMMS (Facility Bot) and Condeco

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Customer service orientation

Under pressure

Tools

CMMS Facility Bot

Condeco Visitor Management

Microsoft Office Suite

Excel

PowerPoint

Job description

Salary: up to $3,600
Location: Raffles Place
Working hours:
Monday - Friday 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday Half Day
Contract: Immediate until 31 Dec 2028 - renewable/convertible to permanent position based on performance/business needs

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)