Facilities Coordinator, Soft Services @ Orchard

PERSOL; Santo Niño 1st; On-site; PHP 1,514,000 - 2,524,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to manage day-to-day operations, coordinate vendors, and support events at Orchard. The role requires ensuring a clean, safe environment and efficient service delivery.

Responsibilities include supervising cleaning/maintenance, managing supplies, and handling administrative tasks. Immediate start until 31 Dec 2028 with potential renewal/perm conversion based on performance.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services.

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event coordination

Customer service

Communication

Tools

CMMS (Facility Bot)

Visitor Management System (Condeco)

Microsoft Office (Excel, PowerPoint)

Job description

Salary: up to $3,600
Location: Orchard
Working hours: Monday - Friday 8am - 4.30pm / 8.30am - 5.30pm / 9am - 6pm
Saturday Half Day
Contract: Immediate until 31 Dec 2028 - renewable/convertible to permanent position based on performance/business needs

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor
  Management System (Condeco)

EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd RCB No. 200007268E EA License No: 01C4394