Facilities Coordinator

Jones Lang LaSalle Property Consultants Pte Ltd; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd is seeking a Facilities Coordinator – Soft Services to oversee daily soft services operations and workplace stewardship. You will coordinate housekeeping, concierge, parking, permits, pest control, landscaping, waste management, F&B, and event support to meet client SOPs and SLAs in a fast-paced corporate setting.

The role requires strong organizational, coordination, and communication skills, with experience in permit processing and vendor

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, Hospitality Management, or a related field preferred.
• Experience in facilities management, property management, or soft services operations preferred.
• Strong organizational, coordination, communication, and problem‑solving skills.
• Proficient in Google, Microsoft Office, particularly Excel, Word, and PowerPoint.

Responsibilities

• Coordinate and monitor daily soft services operations.
• Manage and process building access, work, event, contractor, vendor, and other site-related permits, ensuring documentation and compliance.
• Coordinate with internal teams, building management, security, engineering, and vendors for permit approvals and processing.
• Maintain an accurate permit tracker and monitor pending, approved, expired, and completed permits.
• Manage and coordinate parking operations, including reservations, access, visitor parking, and coordination with attendants.
• Monitor parking compliance and address unauthorized parking and access concerns.
• Support parking requirements for VIPs, events, contractors, service vehicles, and other activities.
• Conduct regular floor walks and site inspections to identify service gaps, cleanliness issues, safety concerns, and operational risks.
• Monitor housekeeping, concierge, parking, pest control, landscaping, waste management, F&B, and other soft service activities.
• Monitor vendor attendance, manpower deployment, reliever coverage, uniforms, PPE, and service performance.

Skills

Organizational skills

Coordination skills

Communication skills

Problem solving

Attention to detail

Education

Bachelor's degree in Facilities Management, Business Administration, Hospitality Management, or a related field

Tools

Google Workspace

Microsoft Office

Excel

Word

PowerPoint

Job description

The Facilities Coordinator – Soft Services is responsible for the day-to-day coordination and monitoring of soft services and workplace operations. The role ensures efficient delivery of housekeeping, concierge, parking, permits processing, pest control, landscaping, waste management, F&B, event support, and other workplace services in accordance with client requirements, SOPs, SLAs, and KPIs.

Key responsibilities

Coordinate and monitor daily soft services operations.

Manage and process building access, work, event, contractor, vendor, and other site-related permits, ensuring complete documentation and compliance with building requirements.

Coordinate with relevant internal teams, building management, security, engineering, and vendors for permit approvals and processing.

Maintain an accurate permit tracker and monitor pending, approved, expired, and completed permits.

Manage and coordinate parking operations, including parking reservations, service vehicle access, visitor parking, parking allocation, and coordination with parking attendants.

Monitor parking compliance and address unauthorized parking, parking violations, access concerns, and operational issues.

Support parking requirements for VIPs, events, contractors, service vehicles, and other special activities.

Conduct regular floor walks and site inspections to identify service gaps, cleanliness issues, safety concerns, and operational risks.

Monitor housekeeping, concierge, parking, pest control, landscaping, waste management, F&B, and other soft service activities.

Monitor vendor attendance, manpower deployment, reliever coverage, uniforms, PPE, and service performance.

About you

Bachelor's degree in Facilities Management, Business Administration, Hospitality Management, or a related field preferred.

Experience in facilities management, property management, workplace management, hospitality, or soft services operations is preferred.

Experience in permit processing, parking operations, vendor coordination, and frontline service management is preferred.

Strong organizational, coordination, communication, and problem‑solving skills.

Good understanding of SLA/KPI monitoring and vendor management.

Proficient in Google, Microsoft Office, particularly Excel, Word, and PowerPoint.

Highly organized and detail-oriented, with the ability to manage multiple requests and priorities.

Willing to conduct regular site inspections and work in a fast-paced corporate workplace environment.

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability

About Us

https://www.us.jll.com/content/dam/jll-com/documents/pdf/research/jll-why-work-with-us.pdf

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities.

JLL is a Fortune 500 company with nearly 300 corporate offices, operations in over 80 countries and a global workforce of 83,500 as of March 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit www.jll.com.

Facilities Management, Tenant representation, real estate, property, financial services, investment, corporate solutions, capital markets, outsourcing, commercial property, and sustainability