Facilities & Administration Officer (1 year)

Q2 HR Solutions; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Q2 HR Solutions seeks an Office Administration role to support general administration and office upkeep within Metro Manila. The role extends to coordinating with contractors, vendors, and other professionals to ensure safe and seamless operations.

Responsibilities include managing office and vendor contracts, maintaining facilities, and ensuring compliance with health and safety regulations. The position is onsite at Arcovia, Pasig or BGC, Taguig, Monday to Friday.

Qualifications

• Minimum of 3 years' experience handling Administration, Housekeeping, Organization and Maintenance, and Health & Safety in a service-oriented & multinational corporation.
• BOSH/OSH Certification preferred; Knowledgeable with coordinating with IT, ADBP and HR.
• Ability to work effectively with minimal supervision whilst consistently demonstrating integrity, credibility and commitment.
• Must be willing to work onsite in Arcovia, Pasig OR BGC, Taguig, Monday - Friday.

Responsibilities

• Maintaining and strict monitoring of Office and Vendor contracts including expirations and schedule of renewals, and compliance with permits and licensing
• Coordination and management of general office upkeeping including maintenance of air conditioning system, troubleshooting, general cleaning, pest control, plumbing and office expansion
• Ensure compliance to DOLE for Office Health and Safety Regulations for the Manila Office
• Management of building administration requirements for ingress/egress of office contractors, delivery coordination and office furniture
• Oversee Office Health and Safety including but not limited to: Organizing Emergency Preparedness Trainings, First Aid Trainings, etc.

Skills

Administration

Vendor management

Maintenance

Health & Safety

Education

OSH Certification

Job description

The role provide support in the general administration and upkeeping of the Office and facilities. The role extends to managing contractors, vendors, and other professionals to ensure safe and seamless operations in the office.

Responsibilities:

• Maintaining and strict monitoring of Office and Vendor contracts including expirations and schedule of renewals, and compliance with permits and licensing
• Coordination and management of general office upkeeping including maintenance of air conditioning system, troubleshooting, general cleaning, pest control, plumbing and office expansion
• Ensure compliance to DOLE for Office Health and Safety Regulations for the Manila Office
• Management of building administration requirements for ingress/egress of office contractors, delivery coordination and office furniture
• Oversee Office Health and Safety including but not limited to: Organizing Emergency Preparedness Trainings, First Aid Trainings, etc.

Requirements:

• Minimum of 3 years' experience handling Administration, Housekeeping, Organization and Maintenance, and Health & Safety in a service-oriented & multinational corporation
• Candidate with BOSH/OSH Certification is preferred Knowledgeable with the seat plan and arrangement with proper coordination to IT, ADBP and HR
• Ability to work effectively with minimal supervision whilst consistently demonstrating integrity, credibility and commitment
• Must be willing to work onsite in Arcovia, Pasig OR BGC, Taguig, Monday - Friday