Expense Operations Associate

Bayer; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

Bayer in the Philippines (Taguig) is seeking an Expense Operations Associate to process employee expense claims in Concur or Appzen, ensure policy compliance, and support reimbursements and audits.

You will analyze expense data, generate reports, and assist with policy guidance and training while collaborating across departments. Strong English, SAP and MS Office skills required; travel may be required occasionally.

Qualifications

• Minimum 1 year of experience with Concur expense system.
• Knowledge of Travel Expense Accounting.
• Experience with SAP accounting.
• Proficient in MS Office (Excel, PowerPoint).
• Excellent English communication skills.
• Willingness to travel occasionally.

Responsibilities

• Receive, review, and process expense reports in Concur or Appzen.
• Ensure compliance with company policies and proper coding.
• Process reimbursements accurately and timely.
• Provide guidance on expense policies to employees.
• Generate expense reports and analyze data for trends.
• Assist with audits and maintain documentation for auditors.
• Prepare trainings and support SAP Concur initiatives.

Skills

Concur

SAP (Accounting)

Excel

PowerPoint

English communication

Travel readiness

Prioritization

Communication

Tools

MS Office

Job description

Job Description:

PURPOSE

The Associates in Expense Operations will be responsible for processing expense reports in the SAP CONCUR or APPZEN system within Bayer, as well as ensuring compliance with company policies and providing support for expense-related inquiries.

Your Task And Responsibilities

Expense Report Processing

• Receive, review, and process employee expense reports (basic to average countries) in the Concur system or in Appzen.
• Verify expenses for compliance with company policies and regulations.
• Ensure accurate coding and allocation of expenses to appropriate cost centers.

Expense Policy Compliance

• Stay up to date with company expense policies and guidelines.
• Provide guidance and support to employees on policy compliance.
• Identify and report any potential policy violations.

Expense Report Reimbursement

• Coordinate and process expense report reimbursements in a timely manner.
• Ensure accurate and timely payments to employees.
• Address any reimbursement discrepancies or issues.

Communication and Support

• Assist employees in understanding Concur expense reporting process.
• Respond to inquiries and provide timely support to resolve issues.
• Collaborate with employees and managers to clarify expense-related matters.

Reporting & Analytics

• Generate reports and analyze expense data for trends and compliance.
• Provide insights and recommendations for expense management improvements.

Audit Preparation

• Assist with the preparation and documentation of expense-related audits.Ensure all records and reports are readily available for auditors.

  Other Activities

  • Prepare and conduct trainings.
  • Participate and provide support in new projects of SAP Concur Expense area.
  • Drive process improvements.
  • Continuous innovation and improvement of current processes.

  Who You Are

  • Able to organize tasks properly and set the right priorities
  • Able to work under pressure and high adaptability to changing environments
  • Able to deliver results with high quality and contribute to team goals through collaboration and knowledge sharing
  • At least 1-year technical expertise in Concur
  • Knowledge in Travel Expense Accounting process
  • Knowledge in SAP (accounting area)
  • Knowledge MS Office Excel and Power point user.
  • Excellent English skills (spoken/written) as well as communication and interpersonal skills
  • Able to travel occasionally

  Local regulations and legal requirements vary per country of hire and will be discussed with considered candidates individually based on their potential of hire.

  Bayer is an Equal Opportunity Employer/Disabled/Veterans

  Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.

  Division: Enabling Functions

  Reference Code 884354

  Functional Area: Accounting

  Location: Philippines : National Capital : Taguig

  Employment Type: Regular

  Position Grade: E9