Executive Secretary

rcbc leasing and finance corporation; Philippines; Presencial; PHP 400.000 - 700.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

HMO for up to five dependents

Merit-based promotions

Descripción de la vacante

RCBC Leasing and Finance Corporation is seeking an Executive Secretary to provide high-level administrative support to the CEO, CSO, and CMO. The role manages daily operations, coordinates calendars, screens communications, and prepares routine documents to ensure efficiency across executive functions.

Key duties include calendar management, secretarial tasks, meeting support with minute-taking, and acting as a liaison between the executive office and internal/external stakeholders.

Formación

• Bachelor’s degree in Business Administration, Office Management, Communications or related field.
• Prior experience as a group secretary or executive assistant supporting multiple senior executives is highly preferred.
• Excellent time-management, organization, and multi-tasking with strong attention to detail.
• Excellent written and verbal communication skills with confidentiality in handling executive matters.

Responsabilidades

• Proactively manage calendars, travel arrangements, and meetings for the CEO, CSO, and CMO.
• Handle day-to-day secretarial operations, including screening calls and email management.
• Prepare routine documents and organize electronic/physical files.
• Take minutes and action items for executive meetings when needed.

Conocimientos

Calendar management

Administrative support

Executive meeting support

Internal coordination

Educación

Bachelor’s degree in Business Admin / Office Management / Communications

Descripción del empleo

Job Summary

The Executive Secretary provides high-level administrative support to the executive leadership team, specifically the Chief Executive Officer (CEO), Chief Strategy Officer (CSO), and Chief Marketing Officer (CMO). This role manages daily administrative operations, coordinate calendars, and handle secretarial duties to ensure maximum efficiency across executive operations.

How Will You Contribute

• Calendar Management: Proactively manage, synchronize, and align the schedules, appointments, travel arrangements, and meetings for the CEO, CSO, and CMO to avoid conflicts.
• Administrative Assistance: Handle day-to-day secretarial operations, including screening calls, email management, organizing electronic and physical files, and preparing routine documents.
• Executive Meeting Support: Coordinate executive and strategic planning meetings, draft agendas, reserve facilities, prepare materials, and take accurate minutes and action items when needed.
• Internal Coordination: Serve as a reliable point of contact between the executive office, internal department heads, and external stakeholders to facilitate smooth communication.

What RCBC Leasing Can Offer You

• A competitive compensation and benefits package.
• HMO upon regularization with up to five (5) free dependents.
• A highly motivated work environment with yearly opportunity for merit increase and promotion.

What Will Make You Successful

• Education & Credentials: A college degree (Bachelor's degree in Business Administration, Office Management, Communications, or a related field).
• Work Experience: Prior experience working as a group secretary or executive assistant supporting multiple senior executives simultaneously is highly preferred.
• Core Competencies: Exceptional time-management, organization, and multi-tasking skills with strong attention to detail.
• Communication & Discretion: Excellent written and verbal communication skills, strong interpersonal abilities, and strict adherence to confidentiality when handling executive matters.