Executive Sales Assistant: Proactive & Organized

Outsourced VA; Iloilo City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Outsourced VA is seeking a proactive Virtual Assistant to support our President of Sales. The role centers on organization, scheduling, and forward momentum by managing client communications, follow-ups, task reminders, and daily accountability.

The ideal candidate stays ahead, maintains professional client interactions, and ensures important tasks and opportunities are never overlooked. Strong written communication, discretion, and the ability to work independently are essential.

Qualifications

• Highly organized and dependable with strong attention to detail.
• Excellent written communication skills and professional tone.
• Proactive and capable of working independently with minimal supervision.
• Skilled at following up consistently and ensuring tasks are completed.
• Comfortable communicating with clients professionally through text and messaging platforms.
• Able to manage multiple priorities and keep a busy executive focused and on schedule.
• Trustworthy, discreet, and professional when handling confidential information.
• Comfortable taking initiative and reminding leadership about important tasks or pending matters.

Responsibilities

• Communicate professionally with clients and prospects via text and other communication channels.
• Follow up with leads, clients, and sales opportunities in a timely manner.
• Track pending follow-ups and ensure that no leads, tasks, or opportunities are overlooked.
• Keep the President of Sales organized and on schedule by providing reminders for important meetings, tasks, and deadlines.
• Help prioritize and keep track of daily responsibilities.
• Provide regular updates on pending follow-ups, tasks, and priorities.
• Maintain organized records of client communications, follow-ups, and sales opportunities.
• Proactively identify items that require attention and follow up accordingly.
• Provide daily accountability and help ensure that commitments and priorities stay on track.
• Handle sensitive client and business information with professionalism and discretion.

Skills

Highly organized

Excellent communicator

Proactive

Independent worker

Attention to detail

Job description

Outsourced VA is seeking a proactive Virtual Assistant to support our President of Sales. The role centers on organization, scheduling, and forward momentum by managing client communications, follow-ups, task reminders, and daily accountability.

The ideal candidate stays ahead, maintains professional client interactions, and ensures important tasks and opportunities are never overlooked. Strong written communication, discretion, and the ability to work independently are essential.