Executive, Personal & Virtual Assistants — Remote

Sagan World LLC.; Philippines; Remote; PHP 1,052,000 - 1,262,000; Full time

Job summary

Sagan Recruitment is hiring experienced executive, personal and virtual assistants to support US-based executives and teams in a remote, worldwide capacity. You will manage schedules, communications, and day-to-day administration, with opportunities matched to client roles based on your strengths.

These roles are independent contractor positions, offering flexible remote work and the chance to connect top US companies with talent from regions including the Philippines.

Qualifications

• 2+ years of executive, personal, virtual or administrative support.
• Strong written and spoken English; confidentiality.
• Experience with productivity tools (Google Workspace or Microsoft Office).

Responsibilities

• Calendar and inbox management across time zones.
• Arrange travel, reservations and reminders; follow priorities.
• Prepare and organize documents, meeting notes, and shared files.
• Enter data in spreadsheets, databases and CRMs; keep records current.
• Respond professionally to routine requests and coordinate with stakeholders.
• Track deadlines; surface issues and ensure follow-through.

Skills

Experience in exec support

English proficiency

Attention to detail

Prioritization skills

Tools

Google Workspace

Microsoft Office

Job description

Job Detail

Job Title:

Executive, Personal & Virtual Assistants — Remote

Location:

Remote — worldwide; US business hours

Salary Range:

USD 1,500–1,800 per month

Work Schedule:

US business hours

Contractor Note:

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Role:

Sagan is hiring experienced executive, personal and virtual assistants to support US-based executives and teams. These roles suit people who take ownership of schedules, communication, administration and follow-through. Your experience will be matched to relevant client roles, with specific responsibilities confirmed for each opportunity.

Position Overview:

As an assistant, you will help executives and teams keep their work organized and moving. Some roles focus on executive calendars, inboxes and personal logistics. Others need administrative support, accurate records or day-to-day coordination.

You do not need to cover every specialty. Tell us which responsibilities you have owned and where you are strongest.

Key Responsibilities:

• Calendar and inbox support: coordinate appointments across time zones, organize incoming messages and flag the items that need attention.
• Executive and personal assistance: arrange travel, reservations and reminders, and keep agreed priorities and follow-ups visible.
• General administration: prepare and organize documents, meeting notes, reports and shared files.
• Data and records: enter and check information in spreadsheets, databases and CRMs, and keep records current.
• Communication and coordination: respond professionally to routine requests, follow up on outstanding information and keep the relevant people informed.
• Task follow-through: track deadlines, surface problems early and close the loop on work you own.

Qualifications:

• 2+ years of experience in executive, personal, virtual or administrative support.
• Clear written and spoken English, careful attention to detail and professional handling of confidential information.
• Practical experience with the productivity tools used in your work, such as Google Workspace or Microsoft Office.
• The ability to explain how you organize priorities, check records and follow through without repeated reminders.
• For the tracks you select, examples of the responsibilities you have personally handled.

Nice-to-Haves:

Experience supporting US-based executives or teams; familiarity with project-management or CRM tools; and experience in the industries you have supported. These are preferences, not requirements for every opportunity.