Executive & Operations Assistant - Onsite Day Shift

Beepo; Angeles; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Competitive compensation

HMO

Paid time off

Company equipment provided

Job summary

Beepo in Clark, Pampanga, Philippines seeks an Executive and Operations Assistant to support the MD and leadership team. The role covers calendar management, correspondence drafting, onboarding, billing, and records in Splose, with a focus on processes and cross‑functional coordination.

Onsite day shift with competitive rewards and equipment provided. The ideal candidate has 3+ years in EA/operations, strong Excel and MS 365 skills, and experience in healthcare/NDIS or CRM systems like Splose.

Qualifications

• 3+ years in EA/operations/admin roles, ideally for Australian businesses
• Excellent written English for professional correspondence
• Strong numeric skills and Excel proficiency (formulas, tracking)
• Ability to manage multiple workflows with minimal supervision
• Proficiency with Microsoft 365 apps (Outlook, Teams, Excel, Word, SharePoint)
• Discretion with sensitive health and personal information
• Experience in Healthcare/NDIS or allied health environments
• Familiarity with practice management or CRM systems (Splose)
• Accounts receivable or bookkeeping exposure (Xero)
• Clear verbal communication with a neutral accent; phone experience with Canva or Planner toolsenhanced

Responsibilities

• Manage inbox triage, calendars and meeting scheduling for MD and leadership.
• Draft professional correspondence, reports and internal documents.
• Prepare meeting agendas, take minutes, track actions to completion.
• Coordinate onboarding, service agreements and addendums through signatures.
• Maintain participant records in Splose with proper naming conventions.
• Send billing reminders and track invoicing progress with clinicians.
• Monitor aged receivables and liaise with bookkeepers and clinicians.
• Support funding tracking, budgeting and service launches.
• Coordinate OT Driving Assessments as services launch.
• Handle phone enquiries and respond to policy questions from the team.
• Maintain SharePoint/OneDrive filing and document version control.
• Coordinate purchasing of clinical assessment resources and events.

Skills

Written English

Excel skills

Microsoft 365

Project coordination

Discretion

NDIS experience

CRM system (Splose)

Xero exposure

Communication

Tools

Splose

Xero

Canva

Microsoft Planner

SharePoint

Job description

Beepo in Clark, Pampanga, Philippines seeks an Executive and Operations Assistant to support the MD and leadership team. The role covers calendar management, correspondence drafting, onboarding, billing, and records in Splose, with a focus on processes and cross‑functional coordination.

Onsite day shift with competitive rewards and equipment provided. The ideal candidate has 3+ years in EA/operations, strong Excel and MS 365 skills, and experience in healthcare/NDIS or CRM systems like Splose.