Executive Minutes & Documentation Lead

Top1Movers Worldwide Inc.; Manila; On-site; PHP 420,000 - 620,000; Full time

Job summary

Top1Movers Worldwide Inc. seeks an Executive Documentation Officer to accurately record and organize minutes of meetings and official records for the President/CEO, ensuring discussions, decisions, actions, and directives are captured, distributed, and archived confidentially and promptly.

Responsibilities include attending executive meetings, preparing concise MOMs, finalizing and distributing minutes within required turnaround times, maintaining organized, version-controlled records, and

Qualifications

• Bachelor’s degree in business or related field.
• 1–2 years in executive support or admin roles.
• Excellent written and verbal communication.
• Strong note-taking and documentation skills.
• Highly organized and detail-oriented.
• Able to handle confidential information professionally.

Responsibilities

• Attend executive, management, and operational meetings and record discussions.
• Prepare clear minutes of the meeting and ensure timely distribution.
• Maintain confidential records of meeting documents and files.
• Coordinate with department heads for updates on action items.
• Track status of action plans and provide progress updates.
• Assist in agendas, attendance sheets, and presentation materials when needed.

Skills

Written & verbal communication

Note-taking

Documentation

Organization

Confidentiality

Time management

Active listening

Education

Bachelor’s Degree in Business Administration, Office Administration, Human Resources, Communication, or related field

Tools

Microsoft Office

Google Workspace

Job description

Top1Movers Worldwide Inc. seeks an Executive Documentation Officer to accurately record and organize minutes of meetings and official records for the President/CEO, ensuring discussions, decisions, actions, and directives are captured, distributed, and archived confidentially and promptly.

Responsibilities include attending executive meetings, preparing concise MOMs, finalizing and distributing minutes within required turnaround times, maintaining organized, version-controlled records, and